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<br />Item No: 07C <br />Meeting Date: November 13, 2012 <br />Type of Business: CB <br />Administrator Review : ____ <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Assistant City Administrator <br />Item Title/Subject: Resolution 8016, Approving a Contract with Ramsey County <br />for Election Services <br /> <br /> <br />Background <br /> <br />On August 8, 2011, the Mounds View City Council approved a one-year contract with <br />Ramsey County for election services. This contact authorized Ramsey County to assume <br />primary management and oversight of election activities for the City during the 2012 Primary <br />and General Elections. This one-year contract was proposed as an introductory <br />arrangement to be followed by a four-year contract assuming both parties wish to continue. <br /> <br />Discussion <br /> <br />Attached is an election contract between Ramsey County and the City of Mounds View for <br />election services from 2013 to 2016. Staff did speak to a couple of election judges to <br />inquire if there were any operational issues related to the 2012 Primary and General <br />Elections. The issues expressed dealt with communication between Ramsey County and <br />election judges and election supply issues. Staff believes these issues are minor and could <br />be addressed and corrected by communicating these issues to Ramsey County. <br /> <br />The current ballot counting machines will need to be upgraded or replaced in the near future. <br />Ramsey County can no longer get replacement parts with the current machines. According <br />to number 6 of the 2013-2016 contract agreement, the cost of upgrading or replacing the <br />voting systems is not included in the agreement and a separate agreement will be submitted <br />by Ramsey County for approval by the City. Staff will keep the City Council updated when <br />Ramsey County starts to process of bidding for new election equipment. <br /> <br />The cost of election services through Ramsey County for regular elections for the 2013-2014 <br />calendar years will be $36,500. Ramsey County will provide the cost for the 2015-2016 <br />calendar years to the City no later than April 1, 2014. According to the 2013-2016 contract <br />agreement, Ramsey County will base the cost for the 2015-2016 budget periods on the <br />actual cost for the previous similar election years, adjusted as necessary to account for the <br />following factors: <br /> <br />1. Estimated voter turnout. <br />2. Labor contracts and agreements for non-represented employees approved <br />by the Ramsey County Board of Commissioners. <br />3. Changes in the Consumer Price Index for the Minneapolis-St. Paul metro <br />area, as determined by the U.S. Bureau of Labor Statistics for the previous <br />two-year period. <br />4. Changes in State, Federal, or City legal requirements, as applicable. <br />5. Other factors having a significant impact on election costs.