Agenda Packets - 2011/02/28 - Laserfiche WebLink

Home Browse Search

Mr. Nick DeBar File No. 435-09139-0 City of Mounds View February 22, 2011 Area D – Bidding Phase Services Page 6 Area D – Street & Utility Improvement Project Design Phase Engineering Services Proposed Amendment $9,000 Compensation Structure A direct hourly compensation structure is being used for all engineering services on the Area D Street and Utility Improvement Project. This was established with the letter agreement for the Design Phase, approved by the City Council on July 12, 2010. It is proposed the compensation structure for the Design Phase be continued in the Bidding Phase. Until the new Master Service Agreement between the City and Bonestroo is in place, it is necessary to amend the existing Professional Services Agreement in order to use the hourly compensation structure. It is suggested that as part of this letter agreement, Appendix D of the existing Professional Services Agreement be suspended, and be replaced with the following language for the Area D Street and Utility Improvement Project: “The City shall pay the Engineer for services under the Bidding Phase of the project on an hourly basis in accordance with the Billing Rate Schedule shown in Exhibit B attached to this letter.” Exhibit B included with this letter shows the proposed Rate Schedule for the project. It is broken down by classification of the personnel. Within each classification is a range, to allow for differentiation of experience level within a classification category. Included with the Rate Schedule is a listing of the specific rates for several individuals who regularly provide service to the City, as well as others who may be anticipated to work on the project in Area D. It should be noted the rates for the Bidding Phase are exactly the same as for the Design Phase. Schedule – Overview A preliminary schedule for the Area D Street and Utility Improvement Project was prepared in July 2010 at the time City Council authorization was given to proceed with the Design Phase. The schedule is shown on Figure 2 included with this letter. The milestones listed in the Design Phase were met; therefore the schedule is still correct for the Bidding Phase, assuming the City Council approves the construction plans at their meeting of February 28, 2011. The project is still on schedule for construction starting in May 2011 which should readily accommodate complete construction in 2011. A more detailed schedule of specific project activities will be provided with the separate letter transmitting the construction plans to the City for approval. Summary Hopefully this provides a sufficient summary of the estimated engineering activities and costs associated with the Bidding Phase of the Street and Utility Improvement Project for Area D, as well as for the proposed amendment to the Design Phase. If so, it is respectfully requested this information be presented to the City Council at their next meeting for consideration of approving