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Item No: 7J Meeting Date: May 23, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator and Nick DeBar, Public Works Director Item Title/Subject: Resolution 7793, Approving the Hire of Adam Fogerty as Engineering/GIS Intern in the Public Works Department Background: The Engineering/GIS Intern is a temporary, part-time position geared toward current or recent college students in a related field. This employment arrangement allows Public Works to obtain skilled help at a fraction of the cost of hiring a full-time, regular employee. Current Public Works Staff have extensive experience and skill in working with AutoCAD and ArcGIS, the software programs already owned by the City, which will, in turn, allow a current or recent college student to obtain “real world”, on-the-job experience resulting in a “win-win” situation. The position is fully funded by the Water and Sanitary Sewer Enterprise Funds and has no impact on the General Fund. Each internship cycle is typically one to three years, but and there is no guarantee made or implied for this duration and the position could be eliminated by the City Council at any time. Discussion: The rehiring of the vacant intern position was discussed at the April 11, 2011 City Council meeting, in which the Council approved advertising for the rehiring process. The advertisement was posted on Mounds View’s website, the League of Minnesota Cities website, and was also submitted to the GIS Consortium for distribution. The salary was advertised at $11.75 per hour without benefits; with an increase to $12.50 per hour after 12 months of continuous employment and a satisfactory performance evaluation upon Council approval (Bonestroo’s current standard GIS hourly rate is $83 to $104 plus an additional $22 per hour for GIS workstation usage). The City received 22 applications by the April 27, 2011 deadline and four candidates interviewed on May 11, 2011. The interview panel consisted of Nick DeBar and Jim Hess (Engineering/IS Technician). It was the consensus of the panel to recommend Adam Fogerty to the position of Engineering/GIS Intern. Mr. Fogerty is currently in his third year pursuing a four-year degree in Geography at South Dakota State University in Brookings, South Dakota, where he has completed GIS coursework and is semi-skilled with ArcGIS. Reference checks are complete and satisfactory and background checks are underway. Mr. Fogerty will be instrumental in assisting the engineering staff in Public Works to build the City’s GIS base maps and drafting of in-house engineering drawings and exhibits. Staff believes that a qualified intern will easily offset consultant costs associated with the GIS data/mapping and engineering drafting services. The last intern worked 499.5 hours in 2010 for a total personnel cost of $6,318.13, compared to a comparable time cost of $52,447.50 to $62,937 to have Bonestroo perform the work. Mr. Fogerty may also perform other common daily tasks involving file archiving, field surveys/investigations, construction inspection, assisting citizens with questions, and other various and miscellaneous duties of the Department.