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Item No: 7E Meeting Date: August 8, 2011 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7818, Authorizing Bonestroo to Perform Topographic Surveying for the Design Phase of the 2010 Street and Utility Improvement Project – Area E Background: A Streets and Utilities Improvement Program (Program) was created in response to petitioned opposition to the 2007-2008 Street and Utility Improvement Project. Details of the Program were largely developed by a Task Force group during 2007, with much input by residents, City Staff, and consultants, and ultimately adopted by the City Council on October 22, 2007 (Res. 7176). The adopted Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction of approximately 26 miles of City-owned streets and associated utilities over a 9-year period (2009-2018), with an estimated program cost of $28 million. The Program was accelerated with a combined Area B/C project in 2010 and a potential future combined project for Area G/H in 2014. Other aspects relating to the Program were subsequently adopted, including the following: • Streets and Utilities Committee (Res. 7223) • Stormwater Infiltration Program (SIP) (Res. 7319) • Non-Conforming Driveways (Res. 7338) • Private Improvement Program (PIP) (Res. 7415) The first three of the nine project areas (A-C) have been constructed and the fourth area (D) is currently under construction. These areas comprise 11.4 miles of the 25.9 total miles of streets included in the Program. The proposed Program map is attached for reference. Discussion: The next project area scheduled for construction is Area E. Area E is located between County Road H and H2, and between Silver Lake Road and Long Lake Road. This area is primarily single-family housing, but there are some townhouse developments along County Road H2. Woodcrest Park is also located in this area and there is some undeveloped land north of the park. Area E contains 4.0 miles of streets. An aerial map of Area E is also attached for reference. Public Works staff has been discussing with Bonestroo the scope of work, schedule, and fee for Area E. Bonestroo has performed all the engineering for the design, bid, and construction phases of the Program to date. Given the time needed to design the project, prepare plans and specifications, and to bid the project for construction next year, staff is recommending that we begin this process now. A proposed schedule for the project is attached The first activity that needs to occur for project development is a topographic survey. This work entails land surveyors collecting in-field data and preparing a base drawing for use in design and engineering. This base map will be the backdrop for which the plans are drafted. Although Public Works staff is still evaluating and negotiating Bonestroo’s overall fee proposal for Area E, staff recommends moving ahead with the topographic survey portion of the proposal to stay on course with the critical path of the project schedule.