Agenda Packets - 2011/09/12 - Laserfiche WebLink

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Mounds View City Council August 8, 2011 Regular Meeting Page 4 C. Resolution 7816, Approving a Contract for Election Services with Ramsey 1 County. 2 3 City Administrator Ericson stated that the City has had discussions with Ramsey County to assist 4 with Election Services. He indicated management and oversight of an election was time-5 consuming and technical. Requirements are changing on a yearly basis, both at the State and 6 Federal level. Training is required for Staff and election judges. The contract with Ramsey 7 County would provide election services to assure there are no issues with precincts. The cost for 8 the first year of the contract would be $36,500 which is slightly less than what the City had 9 budgeted for 2012. However, the City would need an additional $5,000 to pay Staff. 10 11 City Administrator Ericson noted the contract could be renewed for four years and would reduce 12 the election expenses over time. He then reviewed the numerous benefits to the City and 13 recommended the Council proceed with the Election Services contract. 14 15 Council Member Stigney questioned if the four year contract could be changed by either party. 16 City Administrator Ericson indicated the contract could be amended by either party with the 17 other’s consent. Ideally, the County would like to have all contract City’s on the same four year 18 contract cycle. 19 20 Mayor Flaherty questioned why Year 1 of the contract was higher. City Administrator Ericson 21 stated that 2012 was a presidential election year, which incurred greater expenses than other 22 years. 23 24 City Administrator Ericson indicated the contract was reviewed by the City Attorney and the only 25 issue discussed was the City’s election equipment. If a contract were pursued, at this time and 26 ended in the future, all election equipment would have to be returned to the City of Mounds 27 View. 28 29 Council Member Gunn asked if election records would still be retained for 22 months. City 30 Administrator Ericson indicated the county would be responsible for retaining all records 31 inaccordance with the Minnesota Records Retention schedule. All requirements within the 32 retention schedule would be followed by the County. The records would no longer need to be 33 stored onsite. 34 35 MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7816, 36 Approving a Contract for Election Services with Ramsey County. 37 38 Mayor Stigney inquired if the contract would come before the Council prior to the four year 39 renewal. City Administrator Ericson stated this was the case. 40 41 Ayes – 4 Nays – 0 Motion carried. 42 43 D. Resolution 7817, Awarding a Construction Contract to Ebert Construction 44 Company and Authorizing TKDA to Perform Architectural Services for the 45