Agenda Packets - 2011/10/24 - Laserfiche WebLink

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Approving a Contract with Architect Mechanical for Heating Improvements at the PW Maintenance Facility October 24, 2011 Page 2 heat issues and develop a cost effective solution to make due until the maintenance building is demolished and replaced (currently scheduled for 2016 construction in CIP). Architect Mechanical provided a proposal to furnish and install the following improvements with associated cost estimates: • Extend a branch of the radiant tube heater into the main bay of the original building ($5,700) • Remove the off-line waste oil unit heater adjacent to the south bay door and replace with a 250,000 BTU natural gas unit heater ($5,200). These improvements and costs also include disposal, exhaust venting, connecting to existing electrical, thermostats, system startup, and permits. Although the building is programmed to be demolished and reconstructed in 2016, the radiant tube heat system and new natural gas unit heater could be salvaged at that time and reused in the new building, other City building, or sold via the League of Minnesota Cities website. As previously mentioned, staff has discussed and budgeted intermediate improvements to the heating and ventilation systems of the Public Works Maintenance Building for several years. The 2009 Budget included $120,000 for these improvements under the Special Projects Fund (280- 4180-7050). This funding was carried-over to the 2010 Budget while waiting a cost-effective solution knowing that the building was programmed to be demolished in upcoming years. Unfortunately, this amount was not carried-over to the 2011 Budget when a workable solution was found. However, the Special Projects Fund does include $65,000 in the 2011 Budget for the City Hall emergency generator (280-4160-7030). The City Council approved the purchase of the generator in February 2011 for an amount not to exceed $25,000, leaving an unused budget balance of $40,000 that could be reprogrammed for the approximate $11,000 heating improvements. Recommendation: Staff recommends that the City Council consider adopting the attached resolution that will approving Architect Mechanical provide the above improvement to provide an adequate environment for maintenance workers to perform their winter tasks. A 10% contingency amount ($1,100) is recommended to be added to the $10,900 quote for minor electrical work needed or other miscellaneous work resulting from unforeseen conditions during the work, for a budget amount not to exceed $12,000. The resolution is written to use Special Projects Fund monies to fund the proposed improvements. Respectfully submitted, Don Peterson Public Works Supervisor Attachment: Resolution 7848