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Item No: 7I <br />Meeting Date: November 14, 2011 <br />Type of Business: Council Business <br />Administrator Review: ____ <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Public Works Director <br />Item Title/Subject: Resolution 7856, Accepting Work for the 2009/2010 Street and Utility <br />Improvement Project (Area A) and Authorizing Final Payment to <br />North Valley, Inc. <br /> <br />Background: <br />North Valley, Inc. submitted the lowest responsible bid and was awarded construction for the <br />2009-2010 Street and Utility Improvement Project in Area A. North Valley performed construction <br />for the project during summer 2009 and was substantially complete on October 28, 2009, nearly <br />10 months before the contract deadline. <br /> <br />A punch list was prepared after substantial completion for the remaining minor work and/or repairs <br />left to complete before project close-out. Unfortunately, the punch list work related to turf <br />restoration and some infiltration basin reworking drug on for nearly another one and one-half <br />years. Most of the reason behind this delay was due to a landscaping subcontractor who was <br />unresponsive to punch list items, and has since gone out of business. <br /> <br />Discussion: <br />The City and North Valley, with the assistance of Stantec, have come to an agreement for <br />damages resulting from the delay to complete final completion items in a timely manner. The final <br />pay application shows a credit to the City of $7,500 for 50 days of liquidated damages. This <br />amount was due to North Valley for completed work. The following is a summary of the <br />construction costs: <br /> <br />Original Contract Amount: $3,948,859.33 <br />Change Orders (1): + $ 113,552.17 <br />Revised Contract Amount: $4,062,411.50 <br />Total Work Completed: $3,730,589.96 <br />Liquidated Damages: - $ 7,500.00 <br />Total Construction Cost: $3,723,089.96 $339,321.54 below revised contract amount <br /> <br />Recommendation: <br />Stantec and City staff recommends that the City Council consider approving the attached <br />resolution to bring construction for Area A to a close. North Valley has submitted all IC-134 forms <br />as required for close-out. The final pay application has been processed under “Payment of <br />Claims” for the November 14, 2011 meeting. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />Nick DeBar - Public Works Director <br />Attachments: <br />• Resolution 7856 <br />• Final Pay Application Summary Page <br />• Acceptance letter from Stantec