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Item No: 7J <br />Meeting Date: December 12, 2011 <br />Type of Business: Council Business <br />Administrator Review: ____ <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Public Works Director <br />Item Title/Subject: Resolution 7876, Accepting Work for the 2010 Street and Utility <br />Improvement Project - Area B/C and Authorizing Final Payment to <br />Northwest Asphalt, Inc. <br /> <br />Background/Discussion: <br />Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded construction for the <br />2010 Street and Utility Improvement Project in Area B and C. Northwest Asphalt performed <br />construction for the project during summer 2010 and was substantially complete on November 9, <br />2010, nearly 8 months before the contract deadline. <br /> <br />A punch list was prepared after substantial completion for the remaining minor work and/or repairs <br />left to complete before project close-out. Northwest Asphalt completed those items and has met <br />all requirements of the contract documents in a satisfactory manner. The City has been <br />withholding 2% of the value of all completed work that Northwest Asphalt has performed, pending <br />completion of the punch list and other close-out requirements. The following is a summary of the <br />final construction costs: <br /> <br />Original Contract Amount: $2,961,311.55 <br />Change Orders (0): + $ 0.00 <br />Revised Contract Amount: $2,961,311.55 <br />Actual Construction Cost: $2,754,256.04 $207,055.51 below revised contract amount <br /> <br />The remaining payment amount owed to Northwest Asphalt is for $101,715.63. <br /> <br />Recommendation: <br />Stantec and Public Works recommend that the City Council consider approving the attached <br />resolution to accept the construction work and release final payment for the Area B and C street <br />and utility improvements. Northwest Asphalt is expected to submit all IC-134 forms (as required <br />for project close-out) prior to Council consideration of the resolution. The final pay application is <br />processed under “Payment of Claims” for the December 12, 2011 meeting. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />Nick DeBar - Public Works Director <br />Attachments: <br />• Resolution 7876 <br />• Final Pay Application Summary Page <br />• Acceptance letter from Stantec