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Item No: 7L <br />Meeting Date: December 12, 2011 <br />Type of Business: Council Business <br />Administrator Review: ____ <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Public Works Director <br />Item Title/Subject: Resolution 7878, Approving a Delegated Contracting Process <br />Agency Agreement with Minnesota Department of Transportation for <br />Federal Aid Funding of Transportation-Related Projects <br /> <br />Background: <br />The City is eligible to apply for various federal aid programs for transportation-related projects. <br />These monies are typically administered at the national level through the Federal Highway <br />Administration (FHWA), and at the state level through the Minnesota Department of Transportation <br />(MnDOT). Federal aid obtained by municipalities is also administered by MnDOT, who acts as the <br />city’s agent in accepting federal aid. MnDOT has a standardized process, entitled Delegated <br />Contracting Process (DCP), for project development that meets the federal requirements for <br />receiving these funds. The DCP provides municipalities with straightforward guidance so any <br />federal aid is not jeopardized. <br /> <br />Mounds View has a current DCP agreement with MnDOT. On occasion, MnDOT will revise and <br />update the agreement for clarification, or if cases where changes to federal aid requirements affect <br />agreement provisions. Mounds View’s DCP agreement was most recently updated and approved <br />on January 26, 2009 (Res. 7363). The DCP agreement has been used most recently with the <br />County Road 10 Trail Segments 1-5 project. <br /> <br />Discussion: <br />MnDOT recently sent a revised DCP agency agreement for review and approval. There are not <br />substantial changes to the agreement, but rather, clarifications. These clarifications involve a clear <br />reference to the DCP checklist and to other State Aid policies and procedures. <br /> <br />Recommendation: <br />City staff recommends that the City Council consider approving the attached resolution approving <br />the Delegated Contracting Process Agency Agreement with MnDOT. If adopted, the executed <br />agreement will supersede any other DCP agreements that the City may have executed in the past. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />Nick DeBar - Public Works Director <br />Attachments: <br />• Resolution 7878 <br />• DCP Agency Agreement