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Item No. t Staff Report No. qr./--l°& C..- Meeting Meeting Date: 2/3/97 III Type of Business:Work Session WK Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business Ci of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon,Community Development Director Item Title/Subject: Joint Powers Agreement for Ramsey County GIS User Group Date of Report: January 28, 1997 Summary: The Ramsey County GIS Users Group has prepared a joint powers agreement between Ramsey County and its constituent cities, which is designed to create an intergovernmental group to work with Ramsey County on establishing and maintaining a county-wide geographic information system. The information would consist of a base map showing all parcels in the County as well physical features such as buildings, road edges, and water bodies. The parcel map can be used as a base map to which each city can add such information as comprehensive plan designations,zoning districts, land use, utility lines, and parks and trails. The county-wide information system would also give access to property data maintained by the Department of Property Records and Revenue. Each city could also link the parcel map to its own data bases. It would then be possible to map such items as calls for service to the Police Department, code enforcement cases, building permits, and participation in recreation programs,as soon as this information is linked to property IIIidentification numbers. The Joint Powers Agreement is attached,and has been forwarded to the City Attorney for review. We expect comments to be available for you at your work session, or at the latest, at the City Council meeting on February 10. The JPA calls for a one time membership fee of$500.00, and an annual"data access and physical features maintenance fee." The annual fee is based on population. A list of the proposed fee schedule for all of the Ramsey County cities is attached. The annual fee for Mounds View would be $1,506. A three-year commitment to paying the annual fee is part of the agreement. The member cities would pay their annual fees to the GIS User Group, and the User Group would make one payment to Ramsey County. Staff regards having access to a county-wide geographic information system, which includes both a parcel-based map and links to Ramsey County property records and data on physical features, as an invaluable tool. Discussion of the uses of a geographic information are noted in the background section below. The Ramsey County GIS Users Group is asking for action on the Joint Powers Agreement by March 1. Background: An effort has been underway for some time to create a Metrowide geographic information system for the seven counties in the Twin Cities Metropolitan Area. Metro GIS was formed and obtained funding from the State legislature and the Metropolitan Council to work with counties to make 0 property data and a parcel-based map available to their cities. Approximately 18 months ago, Ramsey County formed a GIS Users Group to develop a system for cities to access this information. The aim of the Users Group has been"to encourage organizations to cooperate through the sharing of resources, data and ideas, primarily for the establishment and maintenance of geographic information systems within local units of government."