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Item No. 4 Staff Report No. q7- /9 9 e Meeting Date: February 3, 1997 • Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Director of Public Works Ulrich Item Title/Subject: Pubic Works Issues Date of Report: January 30, 1997 Old Hwy 8 Staff met with Barry Peters of SEH to review the proposed mock assessment for Old 8 Thursday. Staff will draft a letter that we will send to the nine(9)property owners informing them of the public hearing and their proposed assessment next week. We will somewhat personalize the letter to the property owners not on Old 8, informing them that we will assess them for storm sewers because portions of their property drain to the system installed on Old 8. In speaking with Ramsey County officials, it could be possible depending on the weather and frost conditions, that the low bid contractor may begin some work on the project prior to the award of the bid by the County. This apparently is not unusual particularly with early spring projects. The • contractor is assuming they will award the bid and is working on his own. The City will not be liable for any claims due to the contractors actions. The question might arise, that what if the property owners or residents object to the assessment. They could still award and construct the project since it will receive State Aid funds for the entire project. Spring Lake Road The City is scheduled to receive Spring Lake Road from Ramsey County through the turnback program in 1997. Staff was given direction from the prior Council to proceed with reconstruction of the two segments within the City of Mounds View in 1998. Staff has been in contact with the City of Spring Lake Park to negotiate a joint powers agreement to join Mounds View's project in reconstructing their segment of Spring Lake Road and Pleasant View Drive. Spring Lake Park is still undecided as to the time table they might pursue. Staff is seeking Council's authorization to continue in this direction. A contract for engineering services will need to be negotiated for design, plans and mock assessment rolls. Wellhead Maintenance Staff received bids for City projects 97-1 and 97-2, Wellhead Maintenance for wells 3 and 5. Staff will review the bids more throughly and make a recommendation for award at the February 10, 1997 regular Council meeting. The recommendation will also include a request to transfer $15,000 from 1996 budget designated for wellhead maintenance. Staff was unable to perform maintenance of well 3 due to operational pumping demands and weather. •