Agenda Packets - 1997/02/10 - Laserfiche WebLink

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Item No. 6G Staff Report No. 'l7- 1%5 (., Meeting Date:2/10/97 • Type of Business: Consent Agenda WK:Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business Ci of Mounds View Staff Report To: Mayor and City Council From: Pamela Sheldon, Community Development Director Item Title/Subject: Joint Powers Agreement for Ramsey County GIS Users Group Date of Report: February 6, 1997 Summary: At your worksession on February 3, 1997,the City Council discussed a proposed joint powers agreement between Ramsey County and its constituent cities which would form the Ramsey County GIS Users Group. Resolution 5085 has been prepared which would approve the joint powers agreement. Discussion: The joint powers agreement has been distributed to16 cities and 8 districts and agencies. The working committee which prepared the agreement is hoping that it will be signed by all of the proposed members by March 1. The City Attorney has reviewed the agreement and has some recommended changes. He is suggesting that, rather than making the changes at this time, the City Council's action in resolution of approval be stated as follows: "Be it resolved that the Mounds View City Council hereby approves the Joint Powers . Agreement forming the Ramsey County GIS Users Group, attached hereto as Exhibit A, and authorizes the Mayor and City Clerk-Administrator to execute this agreement in a form substantially similiar to Exhibit A." "Be it further resolved that the City Council hereby requests that the Joint Powers Agreement be further reviewed and that recommendations for any necessary amendments clarifying terms and provisions as recommended by the City Attorney be prepared for action by the City Council by resolution within 6 months of the date of this Resolution." The substantive changes proposed by the City Attorney concern the following: • A suggestion that the provision for associate members be dropped from the agreement since only governmental entities can be parties to a joint power agreement, and that provision could be made for associate members in the organization's bylaws. • A recommendation that the fiscal agent not be an elected officer, but be appointed or retained by contract. • A recommendation that the termination provisions in Article XII be clarified. The JPA calls for a one time membership fee of$500.00, and an annual"data access and physical features maintenance fee." The annual fee is based on population. A list of the proposed fee schedule for all of the Ramsey County cities is attached. The annual fee for Mounds View would be$1,506. A three-year commitment to paying the annual fee is part of the agreement. The member cities would pay their annual fees to the GIS Users Group, and the Users Group would make one payment to Ramsey County. Background: An effort has been underway for some time to create a Metrowide geographic information system for the seven counties in the Twin Cities Metropolitan Area. Metro GIS was formed and obtained funding