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• <br /> • <br /> POLICY: CONFERENCES AND SEMINARS <br /> Approved By: Section: 5.01 • <br /> Revision History: 1997 Page: 1 of 1 <br /> National or regional (multi-state) conventions, seminars,workshops or conferences may be <br /> attended by Department Heads or assistants. State and local conferences may be attended by <br /> Department Directors, assistance, or other staff if specifically related to%their technical area. <br /> Under certain circumstances, an employee who is not a department director or assistant may be <br /> approved to attend. <br /> Partial funding(i.e., meals and registration) may be available for an employee to attend training <br /> or conferences when funding cannot be provided within the budget. The employee must be <br /> willing to pay the remaining costs. All national and regional conventions, seminars, workshops, <br /> conferences, are provided within each department's budget and may be reduced as deemed <br /> necessary by the City Council or Clerk Administrator. <br /> 'POLICY: TRAVEL EXPENSES <br /> Approved By: City Council/Clerk Administrator Section: 5.05 <br /> Revision History: 1985, 1988, 1997 Page: 1 of <br /> Travel Expenses <br /> An employee's expenses incurred while conducting City business, or attending approved <br /> conferences or training are paid by the City. Expenses incurred by a spouse attending a <br /> conference with an employee must be paid by the employee. <br /> Meals <br /> Reimbursement for meals while on travel is only for actual expenditures. The reimbursement <br /> rate within Minnesota will follow the IRS Guidelines. The amount may be adjusted for travel <br /> outside of Minnesota. Liquor is not an allowable expense. <br /> Lodging <br /> The actual cost for lodging is paid by the City. Room service, personal phone calls and other <br /> extras must be paid for by the employee. A phone call home will be paid if the employee's <br /> schedule has changed, and the return time/date is different than originally planned. <br /> Transportation <br /> Airline: <br /> The actual cost for coach class is paid by the City. Prizes, bonuses or free trips awarded by the <br /> airlines as a result of travel paid by the City, become the property of the City and may not be <br /> accepted for personal use. <br /> Airline Travel Credits: MS 115.435 <br /> Whenever City funds are used to pay for airline travel by an employee, the employee for whom <br />