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110 <br /> interoffice <br /> MEMORANDUM <br /> to: Chuck Whiting, Administrator <br /> from: Mary Saarion, Director of Parks, Recreation&Forestry <br /> subject: Trade-in of Cushman for new sprayer <br /> date: April 8, 1997 <br /> A sprayer is one accessory that was requested for the new utility truck. While Jacobson bid the <br /> best price for a new utility vehicle, it did not include a sprayer like the one that was specified. The <br /> sprayer for the golf utility vehicle has increased specifications than needed for painting atb,s tic <br /> fields. The sprayer for golf course accessory was $5,341. Again, that quality of a chemical <br /> sprayer is not needed for the parks maintenance activity. Cushman, the other bidder, indicated the <br /> cost of the specified sprayer as $2,337.68. Since the Cushman sprayer is attachable to t - <br /> Jacobson vehicle, the best cost scenario would be to purchase the Jacobson Utility Vehicle from <br /> North Star Turf and Supply, purchaseing the sprayer from Cushman separately. This combination <br /> of costs is still less than the overall Cushman bid. Cushman has stated that they are willing to sell <br /> the sprayer as an individual accessory. <br /> In an effort to save the City additional money, negotiations were made with Cushman to trade-in <br /> the old Cushman utility vehicle for the new sprayer. Cushman is willing to do this. This is a <br /> benefit to the City because for one thing, it rids us of the old Cushman. This vehicle is old, parts <br /> are not even available for it any longer (Steve had to make the parts the last two years). The <br /> vehicle takes for time in maintaining than it is worth. Therefore, to trade the old Cushman for a <br /> new sprayer which the City would have to pay $2,337.68 if not traded, is to the City's advantage. <br /> The City has the option of awarding the utility truck bid to Jacobson for $15,474 and also pay for <br /> the sprayer sold by Cushman for $2,337.68 for a total cost of$17,811.68 or purchase the <br /> Jacobson utility vehicle from North Star Turf for $15,474 and trade in the old Cushman for the <br /> sprayer at no additional cost for a total purchase price of$15,474. The better deal in my <br /> estimation is the latter scenario as I recommended in the original memorandum dated April 4, <br /> 1997. The monetary savings to the City is $2,337.68. <br /> • <br />