Agenda Packets - 1997/06/02 - Laserfiche WebLink

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lID • ADMINISTRA'T'IVE POLICY-- DISPOSITION OF SURPLUS PROPERTY Policy Intent: To provide for a uniform, expedient and equitable method of disposing of City fixed asset property determined to be surplus. This policy does not apply to City owned real estate. Determining Surplus Property: Department Heads will determine a fixed asset to be an item which no longer meets a useful or apparent need for the City. Such items will be identified by their fixed asset number and a list of items to be surplused will be submitted to the Director of Finance for removal from the fixed asset record of the City. The list of surplused items will then be submitted to the City Council for its approval to dispose. Disposition of Surplus Property: Upon approval by the City Council of items to be surplused, the Department Head will notify an auction house to be determined by the Clerk Administrator and bring the items to the auction house for disposition through normal house bidding procedures. Monies recieved from the items sold will be receipted back to the fund that originally purchased the item. City Personnel and Bidding: City employees may bid on items auctioned. Items may not be removed from the bidding process for purchase by city personnel. • Exceptions: Surplus items may be removed from this process where the item to be disposed is part of trade in on a newer piece of equipment, or where a similar method of disposition is used, such as a state car sale auction. Non-Fixed Asset Items: Surplus items that are not considered fixed assets may be disposed of through the auction process or by such method determined appropriate by the Department Head to be in the best interests of the City. City personnel may not acquire these items unless disposed of through auction. Effective Date: Charles S. Whiting Clerk Administrator • •