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INFORMATION (1NIY . OIN TER MEMO OF F ICE To: Mayor and City Council From: Pamela Sheldon, Community Development Director Subject: CUP for oversized garage for Honkomp Date: May 29, 1997 We have realized that one of our planning cases has exceeded the 60 day limit, and as a result,is deemed approved without being acted upon by City Council. This case is a renewal of a conditional use permit for an oversized garage which has received two previous approvals by both Planning Commission and City Council. The oversized garage is attached to an existing house, and was included as part of the original house design. We apologize for this oversight,which was due to a combination of juggling numerous cases and a very high workload. A brief history is noted below. Because of the nature of this case, we do not regard the"automatic"approval of this case as significant. (We do understand that the fact it occurred is significant and we will remedy the situation.) Background: El) On March 17, 1997, Anthony Honkomp submitted an application for a conditional use permit for a oversized garage(Planning Case No. 479-97). This request had been approved by the Planning Commission and City Council on two previous occasions(April 5, 1995 and January 22, 1996). Construction of the garage was delayed longer than one year from the most recent date of approval,and therefore Mr. Honkomp applied for reapproval. Planning Case No. 479-97 was reviewed by the Planning Commission and recommended for approval on May 7, 1997. The sixty day limit expired on May 16. We should have given written notice to the applicant that the City was extending the 60 day limit for an additional 60 days, as is allowed by the State law. Sending this written notice was overlooked. This case was scheduled to be heard by City Council on June 9, but publication of the notice was missed because of the Memorial Day holiday, and we asked the City Council to set the hearing on June 23. We have now realized that both June 9 and June 23 are beyond the 60 day limit. We have therefore sent a notice to the adjacent property owners that the hearing has been canceled. We are proposing that the resolution of approval, which we had intended to prepare for the City Council meeting on June 23, be signed by the Mayor and the City Clerk-Administrator, and that this resolution be sent to Mr. Honkomp. It includes the same conditions as were in the previous approval from January 22, 1996. A copy of this memorandum will be placed in the case file, and the case file will then be closed. We felt it would be misleading to send the case to City Council for action,because the case has been decided by virtue of the 60 day rule. All of our other active cases are being monitored to avoid this situation. 410 We have not put the Honkomp case on your study session agenda, but I would be glad to answer any questions regarding it at that meeting. N:\DATA\USERS\PAMS\SHAREICTTYCOUN\CC-COR\60DAYLIM.WPD