Agenda Packets - 1997/08/18 - Laserfiche WebLink

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• involvement, personnel and increment, plus time considerations for staffing the building need to be figured. Likely, once the building is completed sometime in the second half of 1998, it will need to be staffed potentially with 16 to 18 hour day.. Moving the Parks & Recreation over to the building may at this time be the most cost effective move. Other options would include hiring staff to man the building, (something that will likely need to be done to some extent anyway), or contracting out management. Other questions can come into play too. J. City Hall Improvements-In reaction to much of our internal communications questions, it is becoming apparent that maintenance of City Hall needs possibly more attention than it has been getting. In addition to the HVAC and sprinkling concerns, we are dealing with water seepage, insects and mold problems. Staff needs to do more assessment of the building's condition for maintenance costs. K. Communications Improvements-In an attempt to better communications, some considerations for increasing cable TV interaction, broadcasting other meetings and the current revamping of internal meeting tracking can be reviewed. In evaluating what we are doing, I am trying not to add work, i.e. more memos, newsletters, etc., as so much keeping track of what we are working on and who can push that through and out of City Hall. • L. Technology Improvements - Computer upgrading, system development and Internet access are all being worked on with some adjustments being incorporated into the 1998 budget. The Finance Department may also finally have its fund accounting software in place by January which should allow for better reporting of budget related information. M. Personnel Classification and Pay Status- Through the work taking place with Hay and Labor Relations Associates, we intend to have whatever adjustments will be needed in pay classifications done during this budget period for Council action. Staff is setting up a portion of the September Council work session to review their work to date. N. Other Considerations- The contingency budget and other miscellaneous line items should be evaluated. In general, while lots of questions remain open for this budget, the Council's vision for the community is the main direction to be considered in formulating the City's budget. I have been unable to sit down and correlate the items the Council and Staff came up with during the Don Salverda sessions, but I have included them in this packet and they may be able to act as a guide to decisions regarding the 1998 budget. For Monday, Staff will review the material presented to you, the figures as we see them and work the feedback from the Council into the next set of changes needed. • In other Council business, I was able to contact all of you except one on the developer proposal