Agenda Packets - 1997/09/15 - Laserfiche WebLink

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Item No. Staff Report No. 97- I t' Meeting Date: 9-2-97 Type of Business: WK WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Mayor and City Council From: Lynnette Morgan- Item Title/Subject: Update on HAY J` b Evaluation System Date of Report: August 28, 1997 At the April 28, 1997 City Council meeting, Council authorized staff to proceed with the conversion of the job evaluation system from PDI to HAY Evaluation Systems. The purpose of converting the job evaluation system is to comply with Minnesota Statutes 471.994, "every political subdivision must use a job evaluation system in order to determine the comparable work value of the work performed by each class of its employees. The job evaluation system must be maintained and updated to account for new employee classes and any changes in factors affecting the comparable work value of existing classes." The City had not formally reviewed it's job evaluation system since 1987. The first step in converting systems consisted of reviewing job descriptions to ensure job descriptions matched the position functions. Description were review by employees and management. The description format was modified to follow a universal format(Attachment A). Benchmark values are assigned to each position class based on updated job descriptions. The consultant assisting in the conversion process, Labor Relations Associates (LRA), has assigned a majority of the benchmark points using model criteria from HAY. However,twelve positions were not able to be benchmarked using the model criteria from HAY. (Attachment B). Those positions have completed a HAY position description questionnaire which was reviewed by management and sent to HAY for further analysis. After the results are received from HAY, a hierarchy of points will be provided to all employees and presented to City Council for consideration. The concern expressed from the City Council at previous meeting primarily focused on the current Compensation Policy. The development of a new compensation policy is included as part of the proposal submitted from LRA. Prior to,developing a compensation policy, a compensation study should be conducted. The results of the compensation study will provide the foundation for the development of a compensation policy. Two options exist in conducting a compensation study. Stanton salary information has been • used in the past and and is listed the current compensation policy as the basis for salary determination. Stanton information is based on population and categorized according to position.