Agenda Packets - 1997/10/06 - Laserfiche WebLink

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Evaluation of CIerk/Administrator Explanations and Directions Performance Evaluation as Team Building Evaluation as Team Building If evaluation is to be, in the truest sense, a means of team building, certain conditions must prevail. The two processes must be compatible and interrelated in the following ways: 1. Evaluation is basically a means, not an end in itself. 2. The trust level between the evaluatee and evaluators must be high. 3. The roles each are to fulfill must be clearly indicated and accepted. 4. Responsibilities are matched with pre-determined standards of performance. Definition of Roles A. Policy Board • 1. Conduct annual assessments of performance of the Clerk/Administrator. 2. Respect the prerogatives of the Clerk/Administrator insofar as operational management function of of the organization is concerned and the policy function of the Council. 3. Make assessments in general terms except in instances where specific improvements are needed or when explicit commendations are due. B. Clerk/Administrator 1. Accepts the prospects of annual evaluations. 2. Understands the scope and thrust of the evaluations. 3. Expects the evaluations to adhere to the established procedures for evaluating the performance of the Clerk/Administrator. Pre-Determined Performance Standards A performance standard is defined as the condition that will exist when a responsibility of function is successfully performed. It is essential that a performance standard be established, at the outset, for each of the eight major areas of responsibility of the CIerk/Administrator. This is necessary in order to use the rating scale effectively. Major Areas of Responsibility It should be reiterated that in determining the appropriate Ievel of expectations, actual performance must be measured in relation to the indicated standard of performance. Eight major areas of responsibility are identified as the basis upon which assessments are to be made. Descriptions are provided under each to clarify the meaning and content of the area. However, the evaluation is made of the major area.