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INFORMATION <br /> • IDEAS AND PRACTICES ONLY <br /> COMMITTEE MEETING MINUTES <br /> Wed., October 8, 1997 <br /> 2:00 p.m. <br /> Members present: Chuck Whiting, Rick tarsen, Lynnette Morgan, Mary Saarion and Bill <br /> Hanggi. Members abent: John Hammerschmidt (attending deposition). <br /> Comments & Suggestions: Comments had been received but they were addressed more as <br /> complaints and not suggestions or ideas. In addition,comments were unclear and anonymous so <br /> that committee members were unable to ask for clarification. It is hoped that persons submitting <br /> ideas and suggestions would provide specific ideas and ways that ideas can be acted upon. <br /> Committee members discussed ways that employees could be encouraged to provide ideas and <br /> suggestions that would benefit practices rather than a forum to aire complaints. Brainstorming <br /> ideas of incentives such as a roving something(trophy, Russian Eskimo, etc.)Providing more <br /> prestige and acknowledgement that person had provided a good idea, suggestion or did <br /> something that improved the work of the City. Another idea was to provide an award for good <br /> ideas such as a Mounds View sweatshirt, watch, mug, or something that would be given for a <br /> . good idea. Another suggestion was acknowledgement and publicity such as"Employee of the <br /> Month" or a writeup in the City Newsletter informing others of good ideas. <br /> It was finally decided after discussion that this would be a good isssue to solicite ideas and <br /> suggestions for the next month. Therefore members of the Ideas and Suggestions Committee <br /> are asking employees to submit ideas on how to encourage employees to submit ideas and <br /> suggestions that would improve the work of the City. Incentives like rewards, appreciation <br /> and acknowledgement? Other? What could the committee do to encourage employees to <br /> think of and suggest ideas that benefit the work of the City? <br /> Discussion of Policty of Bulletin Boards: Lynnette had distributed the policy on bulletin board <br /> advertising and information. The members reviewed the policy and thought that it was workable. <br /> After discussion it was agreed that the bulletin board in the City Hall foyer would have as priority <br /> employment information that is required by law. As a second priority would be City information <br /> and as a third priority information regarding Community activities. The Bulletin Board in the <br /> copy room would continue to be information pertinent to employees. The Jobs Bulletin book <br /> would continue to have job listings. <br /> Round Up Revenue: Saarion distributed information regarding a practice which offers people the <br /> opportunity to round up their bill when paying for utility bills. If a person had a$5.69 bill they <br /> could round up the check to $6.00 The extra money would go into a fund that was earmarked for <br /> • something specific. Roseville has this practice -the money goes in a fund for Community <br /> Gardens. Although the fund is not large, it is a way to support an ongoing activity. The Anoka <br />