12-08-1997 CC - Laserfiche WebLink

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MEMO December 5, 1997 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: December 8, 1997 City Council Meeting Most of what is on the agenda for Monday night should be familiar to Council members from the work session. One item that I did not go over on Wednesday is the newsletter bid award for 1998. We received a fairly good bid from Nystrom to do our newsletters, one within budget with a little room to spare. Staff also contacted various distribution services and settled on the one the Mayor had informed us about on Wednesday called Independent Delivery Services. They deliver the Focus each week and the Mounds View Matters can be delivered at the same time for only $.05 a copy, a rate about half of what we were paying to have the newsletter delivered in the past, and very likely to be more reliable, and considerably cheaper than mailing. This is Item G-2 and staff's recommendation will be to approve the resolution awarding their bid. The other item for me to comment on is the MSP project resolution under Item G7. The Council reviewed this situation Wednesday evening. It appears the direction this has taken has been to first eliminate any possible liability risk to the City through the agreements with the Minneapolis Public Housing Authority through the request for a hold harmless provision. That not being • accomplished with them, Milo Pinkerton offered to include in his agreements insurance meant to apply to situations where the City may have a claim made against it. That is what was discussed with the Council last Wednesday. While it is not as totally secure as the hold harmless provision, it can address most of the risk potential for the City. Bob Long and Scott Riggs of Kennedy and Graven can structure the document language to reflect this and will be presenting that Monday evening to the Council for a final decision. As for other work since the work session, it has only been one day and I do not have much new to report. I am still attempting to arrange a meeting with Silver View town house association once I can determine open dates for the SRF consultant. I expect to have that set up by the end of today. As for the Spring Lake Road project, Bruce and Mike and I will be meeting today sometime to go over this and then can determine the time frame for a Council work session later this month. With that, have a good weekend and see you Monday evening. •