12-19-1994 CC - Laserfiche WebLink

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O Agenda Section: REQUEST FOR COUNCIL CONSIDERATION Report Number: fr 06tSTAFF REPORT Council Actn: EW ❑ Special Order of Business ❑ Public Hearings CITY COUNCIL MEETING DATE ❑ Consent Agenda ❑ Council Business Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summar-yam(attach_supplement_sheets as necessary.) SUMMARY; Several accounts within the Finance Department will be under budget for 1994. Staff requests that $4,700 be added to the Department's 1995 Budget in order that items may be purchased in 1995. • 100-4150-361 Finance Department, Memberships. This account will be under budget by $500 because budgeted software enhancement fees payable to the CSI Users Group were less than what was originally estimated by the Group. • 100-4150-363 Finance Department, Training. 1994 training expenses were under budget by $2,750 due to an amount budgeted for tuition reimbursement not being used and because the Government Finance Officers Association 1994 Conference was held in Minneapolis. • 100-4150-703 Finance Department, Capital. Staff estimates that this account will be under budget by $1,450 for 1994. Budgeted items were purchased under budgeted amounts and the amount budgeted for software was not entirely spent. Staff last week became aware of a new software package that is under development for our present financial accounting software: Project Accounting. Project Accounting Software would give us the capability to keep track of costs of projects which are completed over two or more years. Presently, Staff has to keep manual records as at year end our present software "zeros out" accounts. The new software would enable us to designate a fund as a "Project" and to carry the previous years records into the next year. This software would have been useful when the Water Revenue Bonds were sold and for the Golf Course because both projects were completed over two calendar years. Estimated cost of this software is $3,000. It was not included in the 1995 Budget. The other items Staff would request these funds for is software and/or computer equipment to better utilize the Council Chambers audio visual equipment. Samantha has told me about software that Staff at LMC is using in their presentations and has stated that they have used a regular computer (vs. a notebook computer) in their presentations. Staff requests that some of the money be used for presentation software and/or computer equipment. RECOMMENDATION: