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cdrf OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 12. ' S ,STAFF REPORT Report Number: 9 5-144 7WS V AGENDA SESSION DATE September 5, 1995port Date: Re 8-31-95 DISPOSITION Item Description: Discussion Regarding Drug and Alcohol Testing Program for Safety Sensitive Employees Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY: A Federal mandate now requires cities with 49 or less safety sensitive employees to implement a drug and alcohol testing program by January 1, 1996. Federal regulations mandating this program for all public entities contains numerous changes which supersede state law that allowed optional drug and alcohol testing in the workplace. Employers must provide information on drug and alcohol misuse,the drug and alcohol policy,testing requirements,and how and where employees can get help. Public entities are required to use a federally certified lab for conducting any drug specimen analysis. The new requirements for record keeping are extensive and significant documentation is required throughout the testing process. Several TUG(communication network of metropolitan cities)meetings have focused on companies who specialize in employer drug testing programs. After reviewing materials provided by each corporation,several TUG members and myself found Kerr Transportation Services to be an excellent provider of this service. Cities such as St.Louis Park, Coon Rapids,Shoreview, Crystal, and Maplewood are using this company. Included in Kerr's program is a formal written policy customized for Mounds View,drug and alcohol reference manuals, recordkeeping system,supervisory training programs,employee educational materials as required by regulations, and on-going updates of changes in drug and alcohol testing regulations. The City of Mounds View has 11 Full Time and 7 seasonal employees affected by this Federal Mandate. A one time charge of $189.00 plus drug and alcohol tests enters Mounds View into the program. There is no annual renewal fee. Drug tests are$39-$58 depending on facility used for specimen collection and alcohol tests are approximately$20-$25. I have estimated costs for 1996. The City is charged 1/8 of one drug test per employee each quarter and 1/16 of one alcohol test per year per employee. Drug Test(3 quarters) 1/8 * $39 * 11 employees * 3 quarters=$160.88 Alcohol Test(3 quarters) 1/16 * $25 * 11 employees * 3 quarters=$51.56 Drug Test(1 quarter) 1/8 * $39 * 18 employees=$87.75 Alcohol Test(1 quarter) 1/16 * $25 * 18 employees=$28.13 Total costs for 1996=$328.32+$198=$526.32 I have attached additional info/ation regarding Kerr Transportation Services. Should you have any questions,please contact me. Lynnette Mo Administrative Aide RECOMMENDATION;