12-19-1995 CC - Laserfiche WebLink

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MEMORANDUM TO: Mayor and Councilmembers FROM: Mary Tatarek, Interim Finance Coordinator DATE: December 14, 1995 SUBJECT: 1995 Budget Rollovers into 1996 Several accounts in the Finance Department are under budget for 1995. Staff had budgeted monies in order to purchase a new software product being developed by our present financial accounting software company: Project Accounting. Due to some setbacks in the development process, that software package was not available in 1995. The department was, also, able to save money in 1995 by using a typewriter from the Community Development Department. The Finance Department is in need of better workstations for our personnel. Both our Payroll Clerk and Utility Accountant have seen doctors due to muscle stress. An ergonomics specialist reviewed the work areas at City Hall. He found the Payroll Clerk's work area to be the one most in need of improvement. He proposed a new workstation in her cubicle of an estimated cost of$1,600. Staff wants to review all options and not to feel the pressure of having to purchase before the end of the year. The new water meter system will require another printer for the reports which will be generated. The installation of the new system will not be completed in 1995. After the system is running in 1996, the Utility Clerk will be able to better judge what kind of printer will best service the system's needs. The fund transfer will allow staff to make better use of the monies in 1996. In 1996, staff will review the computer software and equipment needs so as to choose the best options. Monies were budgeted for the council/staff picnic in 1995 but were not used. Staff requests that $250 of those funds be transferred into 1996 for the council/staff event.