Agenda Packets - 1995/04/03 - Laserfiche WebLink

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CIT '°F REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 97ASTAFF REPORT Report Number: W AGENDA SESSION DATE Report Date: DISPOSITION Item Description: Administrator's Review/Recommendation: - No comments to supplement this report - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) SUMMARY` FINANCE DEPARTMENT QUARTER REPORT • The 1995 Budget Book was completed and distributed in mid January. A special thank you to Dorothy Peterson, who made certain that all the Program Narratives and Resource Allocation Sheets had the same format, and who also found and corrected many, many incorrect spellings and other errors. Also thank you's to: Kitty Hickok and Mary Tatarek for proof reading budget numbers; Lynette Morgan for numbering pages; Sharie Linke for cover designs and graphics; and to all budget preparers for all of their efforts in our successful conversion to a new budget format. • Kitty Hickok finished up year end payroll reporting in early January and employee W- 2 Forms were distributed. • Payment was made on our Revenue Note to Sysco on January 26. Outstanding balance on the Note is $344,793. Original Note was for $534,069. • The Department prepared and submitted many reports requested by various State Agencies in February. They include: Adopted Budget Report Report of Outstanding Bonded Debt Survey of Sewer Use Data Report of Outstanding Tax Increment District Debt • Finance staff has been working on preparation of the Comprehensive Annual Financial Report and audit workpapers and schedules during the first quarter. • The Finance Department Staff has been meeting with Kurt Johnson and Mary Saarion to discuss the receipting, safe handling, and depositing of Golf Course revenues. Proposed procedures will be reviewed with the City's auditors prior to implementation. • I met with Carl Bennettson of the R.L. Youngdahl Agency to learn the benefits of RF. ,OM NDAT g the Agency as the City's insurance agent. I saw no compelling reason to c ange insurance agents. All of the services that the Youngdahl Agency offers are also offered by the Charles Clysdale of the Maguire Agency, our present insurance agent.