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2009 ANNUAL REPORT PUBLIC WORKS DEPARTMENT To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Date: February 22, 2010 Introduction: The Mounds View Public Works Department is responsible for overseeing the operation, maintenance, repair, and improvement of all City-owned infrastructure, facilities, land, and vehicles. Public Works staff provides residents and businesses with clean drinking water, safe collection of wastewater, clear passageway of streets, reliable flood protection, beautiful parks, groomed athletic fields and recreational facilities, comfortable building spaces, and cost-effective, sustainable solutions for the long-term performance and delivery of these services. The function of the Public Works (PW) Department is generally broken into two divisions: Administration/Engineering (A/E) and Operation and Maintenance (O&M). The A/E division is generally responsible for department administrative activities, land and asset management, and project development. The O&M division primarily focuses on the operation, maintenance, and repair of City-owned infrastructure, facilities, land, and vehicles. O&M subdivisions include Drinking Water; Wastewater; Stormwater; Streets and Trails; Parks and Park Facilities; Building and Grounds; and Vehicles and Equipment. A/E staff operates out of the City Hall facilities and O&M staff operates out of the Public Works Facility located at 2466 Bronson Drive. An Organization Chart is attached at the end of this report. In addition to the above, City Forestry activities (jointly operated with New Brighton) are generally coordinated with the Public Works Department. Personnel: PW is comprised of 15 full-time and 10 part-time/seasonal employees for a total of 25. Many of the PW employees have good longevity at the City and all are very knowledgeable with their jobs. Several top leadership positions in the department have had vacancies in recent years, including the PW Supervisor since December 2006 and the PW Director from April 2008 to March 2009. These key positions are responsible for the overall efficiency of department activities, and it is anticipated that PW will continue to do more with less in 2010. Notable Accomplishments: Hired Public Works Director Advertised for Public Works Supervisor Interviewed all department employees/assessed department structure/needs Administration/Engineering: The A/E staff consists of the Public Works Director, Administration Assistant, Engineering/IS Technician, and the Engineering/GIS Intern. As previously mentioned, the A/E staff is generally responsible for department administrative activities, land and asset management, and project development. All project development activities (planning, design, plans/specs, bidding/award, construction, notices, etc.) are performed by A/E staff or are coordinated with hired consultants. The Engineering/IS Technician is the primary contact for the Roseville I-Net services assisting with all computer or technology duties. Other duties include overall PW file and record management; processing right-of-way permits and private improvements program; and coordinating with the Street and Utilities Committee and Parks and Recreation and Forestry Commission. Notable Accomplishments: Devised/implemented new electronic filing system and naming standards Information Systems coordination: annual computer replacements & upgrades 73 Right-of-Way permits reviewed/approved/issued Numerous general department and project-related phone calls P U B L I C W O R K S