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Item No: 7G Meeting Date: March 8, 2010 Type of Business: Council Business Administrator Review: ____ To: Honorable Mayor and City Council From: Nick DeBar, Public W orks Director Item Title/Subject: Resolution 7590, Approving a Construction Contract for the MVCC Gymnasium and Event Center Hardwood Floor Refinishing Background: The Mounds View Community Center (MVCC) gymnasium and Event Center (EC) have hardwood floors in need of refinishing. The refinishing operation proposed is a “buff and coat” operation that does not remove the existing finish to bare wood, but rather scuffs and roughens the existing clear coat surface and re-applies a new clear coat layer. Although the maintenance cycle for refinishing hardwood floors as these varies depending on use, age, type of use, and other factors; a general rule of thumb is to refinish every one to two years. The MVCC gymnasium floor has not been refinished since 2003 (7 years) and the Event Center floor was refinished about four years ago. Discussion: Public Works Staff solicited quotes from hardwood floor contractors to perform this work. Quotes were submitted on a lump sum basis and work was broken down between the gymnasium floor (9,080 sq. ft.) and EC floor (1,620 sq. ft.). The gymnasium work also includes re-securing approximately 300 linear feet of cove base and installing cork around two duplex floor outlets for expansion and contraction. The following summarizes the quotes received: Rank Quoter/Contractor Gym Quote EC Quote Total Quote Low Twin City Hardwood Flooring, Inc. (Andover, MN) $ 3,475 $ 540 $ 4,015 2 Floors by Steve (Roseville, MN) $ 3,200* $ 800 $ 4,000* 3 Rob’s Custom Upholstery & Flooring (Maple Lake, MN) $ 4,869.20 $ 793.80 $ 5,663 4 Jerry’s Floor Store (Maple Lake, MN) $ 8,607 $ 1,539 $ 10,146 5 Midwest W ood Renewal, LLC (Oakdale, MN) $ 12,712 $ 2,187 $ 14,899 *Floors by Steve had an additional $50/hr. to re-secure cove base and install cork. The refinishing work (buff and coat) is scheduled to occur on Thursday, March 25, 2010 and Friday, March 26, 2010. Public W orks Staff coordinated this time slot with the YMCA staff to accommodate the work. The floors will require approximately one week to cure and YMCA staff does not have gymnasium activities planned until the following weekend (Friday, April 2, 2010). Re-securing cove base, installing cork around the floor duplex outlets, and other preparatory work will be done prior to the “buff and coat” operations. Public Works Staff has talked to Twin City Hardwood Flooring to confirm their quote and their availability to perform the work on March 25-26, 2010. Twin City Hardwood Flooring has confirmed that their quote is correct and the timing fits into their workload schedule.