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Resolution 7595 Awarding a Construction Contract for the 2010 SUIP-Area B/C March 22, 2010 Page 2 Other Project Timeline and Prior City Council Action Summary: A Streets and Utilities Improvement Program was created in response to petitioned opposition to the 2007-2008 Street and Utility Improvement Project. Details of the Program were largely developed by a Task Force group during 2007, with much input by residents, City Staff, and consultants, and ultimately adopted by the City Council on October 22, 2007 (Res. 7176). The adopted Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction of approximately 26 miles of City-owned streets and associated utilities over a 9-year period (2009-2018), with an estimated program cost of $28 million. Other aspects relating to the Program were subsequently adopted, including the following: • Streets and Utilities Committee: Adopted on February 11, 2008 (Res. 7223) to make recommendations to the City Council on issues relating to the Program or specific projects in areas of the Program. • Stormwater Infiltration Program (SIP): Adopted on August 11, 2008 (Res. 7319) creating components of the Program to install infiltration features to meet stormwater regulations. An appeals process and parameters for the SIP was established on August 25, 2008 (Res. 7328). • Non-Conforming Driveways: A policy was adopted on September 22, 2008 (Res. 7338) to address non-conforming driveways in the Program areas. • Private Improvement Program (PIP): Adopted on February 23, 2009 (Res. 7415) to allow property owners adjacent to street projects the opportunity to perform private property improvements in conjunction with the street project. The first project in the Program (Area A) was substantially constructed during 2009. Five miles of street and utility reconstruction was successfully performed in Area A. In addition, the successful bidder was approximately $600,000 lower than anticipated by the engineer’s estimate. Furthermore, actual construction costs may be close to $400,000 under the construction contract amount. Area B of the Program includes the streets between County Road H and H2, Silver Lake Road, and the western city limits. Area B of the Program was previously called the 2005 Street Improvement Project but was never designed or constructed due to resident opposition through petition. Area C includes the streets between County Road H and H2, Long Lake Road, and County Road 10 (excluding Wooddale Drive east of Edgewood Drive). Area C was accelerated and combined with Area B since monies were available and to provide significant savings. The City Council has taken the following steps, thus far, specifically for the 2010 Street and Utility Improvement Project – Area B/C: • Feasibility Report-Area B: Ordered on October 13, 2003 (Res. 6110) as 2003 Street Improvement Project-Phase II and later called 2005 Street Improvement Project. • Preliminary Survey-Area C: Approved on September 22, 2008 (Res. 7339). • Feasibility Report-Area C: Ordered on March 9, 2009 (Res. 7420) and approved on July 13, 2009 (Res. 7477). • Plans and Specs for Combined Area B/C: Adopted on July 13, 2009 (Res. 7478). • Approved Non-Standard Street Recommendations: Approved on July 13, 2009 (Res. 7479) for various non-standard street and bicycle/pedestrian recommendations in Areas B and C. • Springview Lane Design Configuration: Approved September 14, 2009 (Res. 7500). • Edgewood Drive Non-Standard Street Design Configuration: Approved September 28, 2009 (Res. 7501) approving typical street section. • Edgewood Drive Design Enhancement Options: Approved October 26, 2009 (Res. 7519) approving various design enhancements including crosswalks, sidewalk location, school zones, and turn lanes. In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs, both as stand-alone meetings and as part of the Street and Utility Committee meetings. A SIP appeal period occurred between July 20 and August 15, 2009 in which no appeals were received.