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2 <br />Computer Use Policy <br />Purpose <br />To set provisions for securing desktop and notebook computers, related computer media and <br />peripheral equipment. <br />Background <br />Most of City business is conducted with the use of desktop or notebook computers dedicated to <br />a single user's activity. It is essential to protect City information assets created, gathered, <br />shared or stored with desktop and notebook computers, related computer media (e.g. diskettes, <br />CDROMs, Personal Digital Assistants (PDAs), flash drives, etc.) and peripheral equipment such <br />as fax machines, printers and copiers. <br />Scope of the Policy <br />This policy applies to all individuals granted access to the City network and information systems <br />including but not limited to full and part-time employees, temporary workers, volunteers, <br />contractors, and those employed by others to perform City work. <br />This policy includes all computers (e.g., desktops and notebooks), stand alones as well as those <br />connected to the City network. <br />The same physical and technical security measures shall be implemented for mobile and <br />remote computers. <br />Policy <br />1. General <br />a. The City will ensure reasonable physical safeguards to maintain desktop and <br />notebook computers and peripheral equipment in such a way to avoid <br />inadvertent disclosure of City information. <br />b. The City IT Department shall be responsible for secure installations, <br />configurations, distribution, management and removal from service, of City <br />desktop and notebook computers. <br />c. The City may withdraw permission for any or all business or personal uses of <br />its network or information systems at any time. <br />2. Securing Desktop and Notebook Computers <br />a. When leaving a desktop or notebook computer unattended, users shall apply the <br />"Lock Workstation" feature (ctrl/alt/delete, enter) where systems allow. <br />b. Unattended desktop and notebook computers shall be secured from viewing by <br />password protected screen savers which should be set to automatically activate <br />after a period of non-use. The period of non-use shall be for no more than fifteen <br />(15) minutes