Agenda Packets - 2010/06/28 - Laserfiche WebLink

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Item No: 7H Meeting Date: June 28, 2010 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7640, Awarding a Construction Contract for the 2010 Miscellaneous Concrete Repairs Background: Each winter the City experiences breaks in the water distribution system. Much of the City’s watermain is located in turfed boulevard areas, however, excavating to repair the breaks often requires removal of concrete curbing, driveways, and hot-mixed asphalt to provide safe trenches. Restoration of the damaged curbing, pavement, sidewalk, turf, etc. is typically performed the following spring/summer. Public Works typically handle all the restoration except concrete repairs. Of the 11 break locations, only two require concrete repairs. One location (8132 Long Lake Road) requires minor work involving constructing concrete curb and gutter. The other location (2612 County Road I) requires significantly more work. The County Road I repair was the location of the New Year’s Eve watermain break that leaked approximately 1.2 million gallons and drained the water tower and a portion of the ground reservoir, leaving the entire City with low water pressure. Discussion: A quote proposal package was prepared by Public Works and distributed to five local concrete contractors to submit quotes. Quotes were received by four of the five and ranged from $15,362.50 to $25,925.76. However, the lowest three quotes only had a difference of $984.50. The low quote was submitted by Neeck Construction, Inc. of Minneapolis, MN. A quote summary is attached to this report. Monies for the concrete repairs caused by water system breaks are funded under the street repairs account of the water enterprise fund (700-4823-5140). The adopted 2010 budget has $10,000 in this account, which is under the low quote amount of $15,362.50. The restoration of the watermain break on County Road I is much more significant than those in the past since the road is concrete and Ramsey County requires specific measures in the repair. In addition, one-half of the concrete driveway entrance to Mounds View Square also needs replacement. Based upon the more complex repair and the tight range of the lowest three quotes, Public Works believes the quote amount is appropriate. If awarded, Neeck Construction is interested in completing the work as soon as their schedule permits. The contract documents require that all work be substantially complete by July 31, 2010 and ready for final payment by August 15, 2010. Recommendation: Staff recommends that the City Council consider adopting Resolution 7640 that will award the construction contract for $15,362.50 to Neeck Construction, Inc. of Minneapolis, Minnesota for the 2010 Miscellaneous Concrete Repairs. In addition, it is recommended that the City Council consider adding a 10% construction contingency to the authorized amount for minor work associated with unknowns that could occur during construction. This contingency would add an additional $1,536 (10%x$15,362.50) to the $15,362.50 for a grand total authorized amount not to exceed $16,898.50.