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RESOLUTION 7684 <br /> <br />CITY OF MOUNDS VIEW <br />COUNTY OF RAMSEY <br />STATE OF MINNESOTA <br /> <br />AUTHORIZING INSPEC, INC. TO PREPARE A ROOF MANAGEMENT PROGRAM <br />AND PERFORM ROOF REPAIR ADMINISTRATION SERVICES <br /> <br />WHEREAS, the City owns sixteen separate facilities totaling over 100,000 <br />square feet of roofing areas, many of which need repair or replacement now or in the <br />near future; and <br />WHEREAS, City staff solicited proposals from qualified firms to inspect and <br />evaluate roof conditions; quantify deficiencies, roof service life, and associated costs; <br />analyze information gathered; and prepare a written report summarizing findings into a <br />Roof Management Program; and <br />WHEREAS, two fee proposals were received for $8,900 and $13,400, with the <br />lowest fee proposal submitted by INSPEC, Inc. of Minneapolis, Minnesota; and <br />WHEREAS, an additional fee for $2,500 was provided by INSPEC, Inc. for <br />Repair Administration involving preparing a report to be used in quote solicitation, quote <br />evaluation/recommendation, repair coordination, inspection, and pay request review for <br />the immediate repairs needed this year; and <br />WHEREAS, monies are available in the adopted 2010 budget that can be <br />reprogrammed to pay for INSPEC’s services without increasing the 2010 budget; and <br />WHEREAS, an independent contractor agreement between the City and <br />INSPEC, Inc. has been prepared by City staff and reviewed by the City Attorney for <br />preparation of a roof management program and performing roof repair administration <br />services. <br />NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of <br />Mounds View, Ramsey County, Minnesota as follows: <br />1. The proposal submitted by INSPEC, Inc. to prepare a Roof Management Program <br />and perform Repair Administration services for a combined total fee of $11,400 is <br />hereby accepted by the City. <br />2. The Mayor and City Administrator are hereby authorized and directed, for and on <br />behalf of the City, to execute and enter into an independent contractor agreement <br />with INSPEC, Inc. for said services and fee. <br />3. A 10% contingency for $1,100 will be added to the proposal fee of $11,400 for a <br />budget amount not to exceed $12,500 for the said services. <br />4. The 2010 adopted Budget is hereby modified to reprogram $12,500 from 280-4180- <br />7050 to 280-4180-3030 of the Special Projects fund to pay for the said services.