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Item No: 07M Meeting Date: April 13, 2009 Type of Business: CB City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Resolution 7441, Adding Fees to the 2009 Fee Schedule Background: On September 22, 2008, the Mounds View City Council adopted Ordinance 808, an Ordinance adding a chapter to the City Code relating to Outdoor Special Events. At this meeting, the City Council decided on a fee in the amount of $150.00 for an Outdoor Special Event permit. However, the City Council did not discuss a deposit amount to charge applicants for cleanup of an outdoor special event. This deposit amount will need to be adopted by the City Council and placed in the 2009 Fee Schedule. On March 23, 2009, the Mounds View City Council adopted a policy to provide residents the opportunity to request an Administrative Hearing for Administrative Offenses. The City Council decided on a filing of $50.00 for this hearing. This fee will need to be also need to be adopted by the City Council and placed in the 2009 Fee Schedule. Discussion: According to attached Ordinance 808, a cleanup deposit is required to ensure that all areas are cleaned and restored to the same condition as it existed prior to the event. 611.10: CLEANUP DEPOSIT: The applicant or sponsor of the Special Event involving the sale of food or beverages for immediate consumption, erection of structures, horses or other large animals or another activity likely to create a substantial need for cleanup may be required by the City to provide a cleanup deposit prior to issuance of the Special Event permit. The cleanup deposit shall be in an amount set by the City Council. The cleanup deposit will be returned to the applicant/sponsor if the area used for the Special Event has been cleaned and restored to the same condition as it existed prior to the event. If the property used for the event has not been properly cleaned or restored within 24 hours of the event completion, the applicant/sponsor will be billed for the actual cost by the City for the cleanup and restoration. The cleanup deposit will be applied toward payment of the bill. Staff did ask cities, with Special Outdoor Event policies, on what they charge for cleanup, but received no responses. However, Staff recommends a refundable cleanup deposit of $250.00, and feels that this will cover most of the amount for cleanup. If the amount for the cleanup exceeds $250.00, then the city is authorized to bill for the actual cost of cleanup, minus the deposit.