Agenda Packets - 2009/08/24 - Laserfiche WebLink

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Item No: 7H Meeting Date: August 24, 2009 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, Clerk - Administrator Item Title/Subject: Resolution 7489 Approving Renewal of a Legal Services Agreement with Kennedy & Graven, Chartered. Introduction: At the work session on July 6, 2009, the Council discussed the pending expiration of the legal services agreement with Kennedy and Graven. The consensus of the Council was to proceed with an extension of the agreement. Discussion: As discussed at the July work session, Staff analyzed Kennedy & Graven invoices for the last twelve months and observed that retainer work conducted by the firm was about $2,500 less than what the City pays in monthly retainer fees. This was brought to the attention of the City Attorney who agreed that the monthly retainer paid by the City could be reduced from $2500 per month to $2300 per month without changing the type of work covered under the agreement. In addition, the Firm agreed to not increase their hourly rates, given the economic climate and the reduced revenues anticipated during the renewal period. The exception to this would be for work performed by the Firm that would be passed reimbursed by a third party. Otherwise, no substantive changes to the legal services agreement were made. The term of the new agreement is proposed for three years, the same term as the previous contract. It should be noted that the Agreement may be terminated for any reason by the City at any time upon 30 days written notice. Recommendation: Staff recommends approval of Resolution 7489, a resolution approving the renewal of a legal services agreement with Kennedy & Graven through August of 2012. Respectfully submitted, ________________________ James Ericson Clerk - Administrator