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Item No: 7F Meeting Date: October 12, 2009 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director / Steve Dazenski, Parks Supervisor Item Title/Subject: Resolution 7512 Authorizing Fencing Improvements to Ball Field Backstops at Silver View Park, City Hall Park, Groveland Park, and Hillview Park. Background/Discussion: Several years ago, City staff evaluated backstop fencing at all City-owned ball fields as requested by the Parks, Recreation, and Forestry Commission to be incorporated into the Park Improvement Program (PIP). The evaluation included current condition and safety issues associated with the ball fields. The evaluation determined that much of the existing backstop fencing was showing significant wear and tear due to long term use and baseball/softball impacts resulting in a “bowed” disfiguration of the fencing fabric. In addition to the worn fencing, some ball fields lack adequate safety protection from foul balls. Groveland, Hillview, and Lambert Parks do not have angled hoods behind the home plate, and Silver View and Lambert Parks lack adequate protection on the side for the player’s boxes and spectators. This results in a higher likelihood of players, spectators, and vehicles being struck by foul balls during games. City staff and Commission members toured the ball fields and inspected fencing during their May 2009 meeting. In addition, proposed improvements were also discussed during the following June, July, and August meetings. The Commission recommended (7-0 vote) the following proposed improvements at their August 2009 meeting: • Replace existing 9-gauge chain-link fencing fabric with heavier 6-gauge fabric on backstops at Groveland, Hillview, Silver View, and City Hall (adult field only) Parks. • Install/add an additional horizontal middle rail post to backstops at Groveland, Hillview, Silver View, and City Hall (adult field only) Parks to deter indentations from ball impacts. • Replace existing 11-gauge chain-link fencing fabric with heavier 9-gauge fabric on backstop “hoods” at Silver View and City Hall (adult field only) Parks. • Install/add a 6-foot angled “hood” (9-guage) to backstops at Groveland and Hillview Parks. • Install/add 8-foot high chain-link fencing (6-guage) from backstop to player’s bench with a 2- foot opening for players entrance/exit to home plate area at Silver View Park. • Replace existing chain-link fence fabric along first base line and straighten a line post at Groveland Park. Backstop fencing improvements for Lambert Park were also proposed, however, these improvements are recommended to be performed when the Lambert Park building is constructed to avoid any potential conflicts that might exist with the building layout. City staff solicited and received price quotes from three fencing contractors for the proposed improvements. The lowest price quote received was from Century Fence Company of Forest Lake, Minnesota in the amount of $19,648 for the above improvements. There may be some additional miscellaneous work required for the proposed improvements, therefore, City staff recommends that amount be slightly increased to $20,630 (5% contingency) on a “not to