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Item No: 7O Meeting Date: December 14, 2009 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7547 Authorizing Purchases for MVCC Gymnasium Floor Refinishing Discussion: The Mounds View Community Center (MVCC) contains a wood gymnasium floor in desperate need of refinishing. This refinishing operation does not remove all finish to bare wood, but rather scuffs and roughens the clear coat surface and reapplies the clear coat finish in several layers. Although the maintenance cycle for refinishing wood gymnasium floors varies depending on use, age, type of use, and other factors, a general rule of thumb is to refinish every two years. The MVCC gymnasium floor has not been refinished for approximately four years. Public Works Staff has solicited quotes from qualified contractors to perform this work. The quotes are based upon a 2-layer finish and range from approximately $11,500 to $13,850. Funding for this improvement is included in the adopted 2009 Budget for $10,000 under MVCC-YMCA (252-4732-5110). Staff has also met several times with a finish product supplier to discuss performing these improvements in-house by City employees. The supplier, Buckeye, has a local office in Hopkins and provided a number of cases where they have assisted maintenance staff from local schools and YMCA locations in performing this work in-house. This assistance includes providing the needed supplies and equipment and providing a minimum of two qualified workers to work aside City Staff during the entire refinishing process. It is anticipated that two or three City employees would need to be available, in addition to those provided by Buckeye, to complete the refinishing. The Parks Supervisor visited Roseville High School maintenance staff, which recently used Buckeye to perform refinishing of two gym floors. The school staff was impressed with the help they received from Buckeye and the finishing product used. The finishing product is a water-based, low VOC product. Last time the MVCC floor was refinished, some tenants were forced to leave due to VOC’s from the product used. To perform the MVCC gym floor refinishing, the City will need to invest in two pieces of equipment: an autoscrubber and a low-speed floor machine. The City owns one autoscrubber that was purchased when the MVCC was constructed, and two floor machines (one purchased in 2008 and another approximately 35 to 40 years old). The autoscrubber at the MVCC gets used every week throughout the year, and daily during winter to clean the tile floors. It is also used to clean carpet. The autoscrubber is showing signs of failure, including weak pumps, quickly spent batteries, and nozzles wearing out. A second floor machine was planned to be purchased this year and is included in the 2009 adopted Budget for $900 under Buildings and Ground Maintenance (100-4460-7030). Both the autoscrubber and floor machine can be purchased through Buckeye.