Agenda Packets - 2009/12/14 - Laserfiche WebLink

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Mounds View City Council November 23, 2009 Regular Meeting Page 5 Council Member Mueller thanked the Charter Commission for this recommendation and Chair 1 Member for her attendance tonight. 2 3 Mayor Flaherty asked what is on the Charter Commission’s agenda. Ms. Thomas stated there 4 will be additional discussion on this matter, amendments to Chapter 8, and completion of the 5 year end summary letter to the court. She reported there are four open seats on the Charter 6 Commission and one new member will be joining them, perhaps next month. 7 8 Ayes – 5 Nays – 0 Motion carried. 9 10 F. Resolution 7531, Approving the Revised YMCA Agreement. 11 12 Clerk-Administrator Ericson reviewed the Council’s past consideration of the YMCA agreement, 13 including discussion at the November Work Session meeting. He presented the staff report that 14 described all of the changes made, at the Council’s direction, since the November Work Session 15 meeting. Clerk-Administrator Ericson stated that staff feels this document is ready for 16 consideration but it can be deferred should the Council request additional changes or discussion. 17 18 Council Member Gunn stated the JPA with Spring Lake Park for Lakeside Park addresses the 19 employment process and job classification for life guards, yet this agreement removes those 20 references since the beach has been closed for years. Clerk-Administrator Ericson explained that 21 it does not hurt to include that language in case the beach opens in the future or it can be 22 removed, at the Council’s direction. Council Member Gunn stated the revised YMCA agreement 23 does a good job in spelling out responsibilities. 24 25 Council Member Mueller requested an explanation regarding surplus revenues. Clerk-26 Administrator Ericson explained that at the end of the year, an analysis is done of all program fee 27 revenues. Those dollars are totaled, the YMCA deducts its administrative costs, and the surplus 28 left over is divided according to this agreement. The agreement clarifies that the first $25,000 of 29 any surplus goes to the City. 30 31 Council Member Mueller referenced Exhibit 5, procedure for handling complaints, and asked 32 which paragraph would be applicable if there was a complaint from an event booked at the Event 33 Center portion of the YMCA. Clerk-Administrator Ericson explained that a complaint related to 34 the facility or staff would be addressed by his office and involve discussion with the Event 35 Center Coordinator and, if necessary, YMCA staff. Council Member Mueller noted two YMCA 36 staff members have to be on duty at the close and asked if that also applies to events at the Event 37 Center. Clerk-Administrator Ericson stated it does not but it is required for staff to be present so 38 it may be necessary for the client to hire security or additional staff. 39 40 Mayor Flaherty asked about the requirement for notification by the YMCA to pre-registrants if an 41 event is canceled. Council Member Mueller pointed out that Page 5, item 28, addresses the 42 cancellation policy and the notification process could be included. The Council agreed. 43 44 Mayor Flaherty referenced Page 4 and asked if there are restrictions on the type of clothing that 45