Agenda Packets - 2008/07/28 - Laserfiche WebLink

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Item No. 7F Meeting Date: July 28, 2008 Type of Business: Council Business Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Mike Sommer, Police Chief Item Title/Subject: Resolution 7306 Approving the Purchase of Two Replacement Police Squad Cars Date of Report: July 28, 2008 NATURE OF REPORT: On July 14 2008 two Mounds View Police Cars (one 2008 and one 2005 Ford Crown Victoria squad car) collided while responding to a report of a possible burglary in progress. As a result of this unfortunate collision both squad cars were totaled. To maintain the fleet of squad cars required for police patrol coverage in the city we need to replace these cars as soon as possible. While large police departments purchase extra squad cars for incidents such as these, the car dealers holding state contracts have limited availability of squad cars at this time since the orders for the MN State contract squad cars have been ordered and filled. Staff have done a search of the MN state squad car contract dealers and learned there are no White Ford Crown Victoria squads currently available from a dealer in MN. Staff have located a dealer in Wisconsin (Kayser Automotive group) who have a total of three 2008 White Ford Crown Victoria squad cars in stock. The price of these squad cars which are subject to prior sale, is comparable to the MN State contract price which was at $21,320.05 for 2008. The squad cars from Kayser Automotive group in Madison Wisconsin are priced at $21,995.00 each plus $160.00 delivery per car. The cost for two squad cars plus delivery is $44,310.00. An estimate for the emergency vehicle set up for the two squad cars using salvaged equipment from the totaled squad cars was received from PCS Safety Systems in Elk River in the amount of $6,500.00. This firm provided the lowest bid for setting up the squad cars planned for purchase by the city of Mounds View in 2008, and are currently setting up one of those planned purchased squad cars. The total cost estimate for replacing the two totaled squad cars and setting them up is $50,810.00. The city maintains high deductible ($25,000) insurance through the League of Minnesota Cities Insurance Trust. Adjusters from the League have provided the City with a total loss report which indicates a total value lost of $28,298.33, for the two squad cars. Under the cities insurance coverage after the deductible is taken into account the city will net an insurance settlement of $3,298.00 for the loss of the two squad cars. The city maintains a contingency fund in place for unforeseen expenses from uninsured liabilities. In addition to the contingency fund the Police Department has available funding in the forfeiture fund that can