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Item No. 7F Meeting Date: August 11, 2008 Type of Business: CA City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Clerk-Administrator Subject: Resolution 7320 Authorizing Out of State Travel and Conference Attendance Background: The City Council approved a Purchasing Policy which includes a section on TRAVEL, CONFERENCES, SCHOOLS, & TRAINING. Section 4.1 indicates that the City will reimburse employees for reasonable business travel expenses incurred while on assignments away from the normal work location. All out of state business travel however must be approved in advance by the City Council. Discussion: The 2008 Budget approved by the City Council includes a line item in account no. 210-4350-3630 ($700.00) for attendance at the national planning conference out of state. Staff is seeking Council authorization to have the Cable Television Coordinator attend the NATOA’s (National Association of Telecommunications Officers and Advisors) 28th Annual Local Government Conference in Atlanta, Georgia. This planning conference begins September 17th and concludes on September 21st. The sessions and seminars attended will provide the Cable Television Coordinator some invaluable training and professional development. The conference brochure is attached for your reference. Staff received an email (attached) from Coralie Wilson, Executive Director of North Suburban Cable Commission, and asked if the Cable Television Coordinator would be interested in attending. The North Suburban Cable Commission had a slot that was not being used, and would pay for the hotel, airfare, and full conference registration. The City would only have to pay for meals (some of the meals are already part of the conference), ground transportation to and from the airport/hotel, incidentals (for example, airline checked luggage). Staff feels that this would be a great training and professional development opportunity at a low cost to the City. Recommendation: Resolution 7320 is attached for Council action. Staff recommends approval of the Cable Television Coordinator to attend the 28th Annual Local Government Conference in Atlanta Georgia from September 17th to September 21st. The City would only have to pay for meals, ground transportation to and from the airport and hotel, incidentals (for example, airline checked luggage). These expenditures would be taken out of account no. 210-4350-3630. Respectfully submitted, Desaree Crane