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Item No. 07C Type of Business: CB Date: September 22, 2008 City Administrator Review _______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Jim Ericson, Clerk-Administrator Desaree Crane, Assistant City Clerk-Administrator Item Title/Subject: Second Reading and Adoption of Ordinance 808, an Ordinance Adding a New Chapter 611 to the City Code Relating to Outdoor Special Events (Roll Call Vote) Background: The City Council asked Staff to research policy considerations for outdoor special events. Many businesses have requested to hold outdoor special events, most recently Moe’s. Staff was directed to research what other cities did in regard to such outdoor special events. Many cities responded with their policies, which provided many regulatory possibilities. Staff was also directed to come up with draft policy language that would include a parking plan, security plan, clean up plan, and statements pertaining to toilet facilities, entertainment or stage locations, and proof of workers compensation insurance. The special event policy was discussed on June 4, 2007; October 1, 2007;February 4, 2008; March 3, 2008; April 28, 2008; May 5, 2008; June 9, 2008, July 7, 2008, and again on September 2, 2008. Many policy iterations were presented and discussed with a resolution brought forward on April 28. It was later determined that the proposed special event regulations should be presented in ordinance format. The Council reviewed the final draft of the policy on June 9, 2008 and approved the first reading and introduction of the proposed ordinance. The second reading was scheduled for June 23, 2008, however the Council opted to refrain from adopting the ordinance until more discussion could be had on the issue of private events versus public events and the number of event attendees above which would necessitate obtaining a special event permit. This issue, and many other issues, were discussed at the July Work Session. Discussion: Many questions were raised at the July Work Session to include, definition of a special event, differentiating between public and private events, whether a special event permit should have an alcohol component, whether a public event at one of our on-sale liquor businesses should obtain an outdoor liquor endorsement in addition with the special event permit. The City Council reviewed Ordinance 808 again at the September 3rd Work Session and minor revisions were made to the ordinance to include removing the alcohol component requirement. Attached for your reference is the Ordinance 808 (revised), an Ordinance amending Title 600 by adding a new Chapter 611 to the city code relating to Outdoor Special Events for you reference.