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STAFF REPORT <br /> PAGE TWO <br /> MAY 2 , 1994 <br /> Each department identified the programs they would recommend for <br /> PPBS budgeting. A list of those programs precedes each draft <br /> budget. <br /> Please note that the draft program budget is meant to serve as an <br /> example of the PPBS budget. Each department was instructed to take <br /> one of their less "difficult to budget" programs for this <br /> introduction. <br /> Conversion to a PPBS budget will be a monumental effort the first <br /> year because it—will-be-necessary notonlyto create a new system <br /> for the 1995 budget, but to also revisit the past two budget cycles <br /> for purposes of comparison. Because the format for a previous year <br /> comparison will not exist that represents a "comfort level" in <br /> identifying expenditure categories (because they are new) , staff <br /> will also have to create a companion item description that was used <br /> for the "departmental" approach in the past. It means double <br /> work - but only for the first budget cycle. Once the process is in <br /> place, the next budget cycle will be much easier to prepare and <br /> hopefully easier to understand. <br /> The attached PPBS budget format combines the best of the new system <br /> while, at the same time, retaining line item accountability for <br /> personnel services, supplies, contract services and capital. <br /> The format is by no means written in stone and is intended to serve <br /> as the starting point from which the City may proceed to a new <br /> budget approach. <br /> Staff is seeking Council input in regards to the proposal that the <br /> City convert to a Program/Performance Based System budget for the <br /> 1995 budget. <br />