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Item No. 2. <br />Meeting Date: January 4, 2016 <br />Type of Business: Work Session <br />City Administrator Review: ______ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Brian Erickson, P.E., Director of Public Works /City Engineer <br />Item Title/Subject: Review Public Works Space Needs Study <br /> <br />Introduction <br />At the September 8, 2015 City Council Work Session, staff discussed need to retain a consultant to <br />perform a space needs study. The request for proposals was subsequently approved at the September <br />14, 2015 Council Meeting. On October 12, 2015 the City Council approved an agreement between the <br />City of Mounds View and Oertel Architects to perform the study. Oertel Architects completed a draft of <br />the space needs study on December 14, 2015 which also incorporated staff comments. This study was <br />provided to the City Council on December 17, 2015. <br /> <br />Discussion <br />As a kick off to the project, the architect reviewed the existing facility and fleet. In addition, he spoke <br />with a number of staff members regarding the operations that occur in and around the Public Works <br />Facility. With this background, he was able to establish a baseline for five scenarios: <br />1. Reconstruct existing facility at the same size, which is useful for comparing costs with the <br />subsequent 4 scenarios (22,191 square feet). <br />2. Construct new facility to meet current needs (21,490 square feet). <br />3. Construct new facility to meet projected 10-year growth needs (22,989 square feet). <br />4. Construct new facility to meet projected 20-year growth needs (25,527 square feet). <br />5. Construct new facility to meet projected 30-year growth needs (29,272 square feet). <br /> <br />With each of these scenarios a budget estimate was prepared. This estimate included costs for design, <br />construction, contingency, furniture, and other miscellaneous costs. The resulting estimates range from <br />$3.3 million (for scenario 1) to $4.5 million (for scenario 5). It should be noted that there may be <br />additional items in this program which would lead to overall lifecycle cost savings. These may include <br />LEED strategies, Energy Star and other items. It may also be prudent to consider items such as <br />renewable energy (i.e. solar or wind power), which could be added at a future time. However, <br />designing for this now would allow easier installation any time after construction is completed. <br /> <br />Representatives from Oertel Architects will be attending the work session to address questions and <br />concerns of Council. <br /> <br />Respectfully Submitted, <br /> <br /> <br /> <br />Brian Erickson, P.E.