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Website Discussion <br />May 2, 2016 <br />Page 2 <br /> <br />GovOffice: Our current provider, GovOffice will provide a basic upgrade, essentially <br />creating a more modern looking home page; they would keep the current content, reassign <br />information to make it flow better, train staff, and provide training if the city purchases that <br />option. Their website is: http://govoffice.com/. There are three main options for GovOffice <br />upgrades and an example of a newer design can be observed by visiting the City of North <br />Oaks’ page, located at: http://www.cityofnorthoaks.com. This design is representative of <br />the kinds of higher end designs they are delivering to their more progressive city clients. <br />GovOffice doesn’t do newsletters or other extra features, and the administrative side of <br />maintaining the website is manually intensive with limited flexibility for creative tweaking. <br />The company is willing to make a proposal and presentation to the website committee. <br /> <br />MAX Marketing Communications: They had indicated they could help with websites. <br />However, taking a closer look, they don’t do webhosting; they are more into the designing <br />and branding for websites and advertising strategies and will also assist with newsletters. <br /> <br /> <br />Recommendation: <br /> Staff requests that the City Council provide guidance to staff regarding the following <br />potential items: <br /> <br />• Setting up a committee: Staff only & who? Or Staff/Council mixed or also find a <br />couple of residents. <br />• Present proposals: Set up a day or two for webhosting companies to present <br />proposals to committee narrowing to the top three then making recommendation <br />to the City Council. <br />• Timeline: Set up schedule for preliminary discussions, deadline for submitting <br />proposals, date & times for companies to present proposals, date to present to <br />City Council, date to start upgrade, anticipated completion date. <br />• Budget: How much does the Council want to spend? What is the budget for this <br />project? <br />• Council vision: What does the Council want the new website to do? What <br />features? Most common complaints etc.? <br />• Features: Are there any specific features or tools staff/Council would like <br />included in new website? <br />• Miscellaneous: Anything else that we need to find out or do to make this project <br />happen? <br /> <br />Finally, would the Council like to hold off on making any decisions or providing any <br />direction until after visiting with web development companies at the LMC Conference in <br />June, and then revisit the issue after the conference? <br /> Respectfully submitted, <br /> <br /> <br />_______________________ <br />James Ericson <br />City Administrator