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Proposal for The City of Mounds View, Minnesota <br />© 2016 Revize Software Systems. All Rights Reserved Page 16 of 59 <br /> <br /> <br />Phase 1: Initial Meeting, Communication Strategy, SOW <br /> <br />Your Revize Account Manager will set up the initial internal project planning meeting where we <br />will talk about the overall management of your project, establish a timeline, and devise a <br />Revize-Client Communication Strategy that will keep everyone engaged and up-to-date on the <br />progress of the project. We will also discuss specific technical requirements of the project and <br />determine the phases through which those requirements will be addressed. In addition, Revize <br />will address the content strategy of the new site, any new content that needs to be written and <br />how to fit the existing content into the new site, Additionally, as an optional item, Revize will <br />discuss the process of conducting online surveys to gather feedback from your constituents for <br />the new website layout and requirements. After this meeting, Revize will develop a Statement of <br />Work and provide it to the client for review and approval. <br /> <br />Prior to the design kick-off meeting, you will receive our questionnaire to complete with various <br />answers that will help our designers gather information regarding your needs and preferences. <br />Our team will also brainstorm ideas and suggestions with you during the meeting. The <br />questionnaire addresses various issues such as: <br />• As a result of a new website design and navigation, what are the main improvements you hope <br />to achieve? <br />• What are some key points and areas you may want featured on the Home Page? <br />• Do you need help with logo design? Image? Marketing & branding? <br />• What key modules do you want featured in your web site, like Document Center, Report a <br />Request, News & Events, Events Calendar etc. <br />• Do you need social media features need to be highlighted in the new site? <br />etc.. <br /> <br /> <br />Phase 2: Discovery & Design <br /> <br />If there is client approval, we will collect feedback from the residents on the new design layout <br />by setting up an online survey with a set of standard questions. The survey questions need to <br />be approved by the client prior to our adding a link from your current website. This link can also <br />be distributed through other channels like email, newsletter or any other form of <br />communications you might be using to stay in touch with your residents. Usually there is a 1- to <br />2-week survey period. Once survey results have been tabulated and your needs have been <br />determined, you and your Revize team will participate in a Design Kick-Off Meeting. A senior <br />designer and team will conduct an in-depth interview, and brainstorm ideas with you about your <br />vision for the look and feel of your custom website. Our efforts on this project will extend far <br />beyond placement of provided information within a stunning design. It’s about uncovering how <br />your audience wants to be informed, and applying our 20+ years of web design and