Agenda Packets - 2015/09/08 - Laserfiche WebLink

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Item No. 2. Meeting Date: September 8, 2015 Type of Business: Work Session City Administrator Review: ______ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, P.E., Public Works Director/City Engineer Item Title/Subject: Space Needs for the New Public Works Facility Introduction The existing Public Works facility was constructed in the early 1960’s and expanded in the late 1980’s. This facility, although functional, is significantly undersized for the existing fleet and staff that work out of this building. Some examples include an undersized maintenance bay, the wash rack cannot be closed during washing operations, and a garage space is barely large enough to contain the existing fleet. For example the jet-vac is blocked in such that a minimum of 3 other pieces of equipment need to be moved to drive it out of the building. This increases the response time in the event of an emergency. Discussion As a result, the current Capital Improvement Plan (CIP) contains an item for ‘Demo./Const. New Public Works Maint. Facility.’ The design phase is scheduled to begin in 2016, with construction scheduled in 2017. One of the keys to an economically successful design is being able to clearly delineate the size of the facility to be constructed. By performing a space needs study prior retaining a designer; the City of Mounds View will also have a better idea of size and cost for the construction of a new facility. The attached draft request for proposals presents a list of tasks that should be accomplished as part of this study. These tasks include: • Task 1 – Review existing facility and fleet. • Task 2 – Prepare a draft study which includes a moderate future planning factor. • Task 3 – Review the draft study with staff. The draft study will be presented at a City Council work session. • Task 4 – Finalize the study and provide final copies to the City. A rough schedule for this project has been drafted and is shown below. September 14, 2015 – City Council approves the Request for Proposals (RPF) for the Space Study. September 15, 2015 – Staff forwards the RFP to selected consultants. September 30, 2015 – Consultants return RFP to the City. Staff reviews and will make a recommendation for award. October 12, 2015 – City Council approves selected consultant for award. October 19, 2015 – Kick off meeting with consultant. December 7, 2015 – Draft study presented to City Council for comment. December 14, 2015 – Final study presented to City Council for approval.