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Item No: 07 F <br />Meeting Date: May 27, 2014 <br />Type of Business: Council Business <br />Administrator Review: ____ <br /> <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Supervisor <br />Item Title/Subject: Resolution 8264, Approving the Purchase of a 2014 Ford F150 <br />Pickup Truck from Midway Ford <br /> <br /> <br />Background/Discussion: <br /> <br />As part of the Public Works Department’s maintenance program, pickup service trucks are <br />purchased for the specific division that will perform the needed maintenance and inspections <br />required for infrastructure operation and maintenance. The Public Works Department has a <br />number of pickup trucks used for a variety of uses. Truck #138, a 2004 Ford 150 Pickup, is <br />assigned to the Street department and has been used as the primary truck for the Public Works <br />Supervisor. As discussed at the Council Work Session on April 7, 2014, with the addition of new <br />staff, Project Coordinator, a vehicle will be needed for in field inspections as well as meeting <br />with contractors. Staff made the recommendation to hold off on the replacement of pickup #141 <br />and use these funds to purchase a new pickup for the Public Works Department. This new <br />Truck will be used by the Public Works Supervisor with unit #138 being used by the engineering <br />department and unit #141 still being used for the Community Center Custodian. When unit #138 <br />is due to be replaced a new truck will be purchased to start the recommended and approved <br />rotation. <br /> <br />Staff has received a competitive quote off the State of Minnesota Cooperative Purchasing <br />Venture for a 2014 F150 4x4 for a cost of $26,719.31 plus sales tax and applicable license fees. <br />In addition to the purchase of the truck, additional items will be required such as a back rack, <br />warning lights, two-way radio and decals on the truck. Staff is estimating the total cost of these <br />items at $1,850.00 plus sales tax. Total cost of the 2014 F150 4x4 Pickup Truck with options is <br />approximately $28,569.13. <br /> <br /> <br />Recommendation: <br /> <br />Staff recommends the approval for the purchase of a 2014 F150 pickup truck from Midway Ford <br />under the State of Minnesota Cooperative Purchasing Venture contract and in addition, the <br />installation of the warning light package, back rack, decals and two-way radio for a total <br />estimated cost of $28,569.13 plus sales tax and licensing fees from account 460-4470-7040. <br /> <br /> <br />Respectfully submitted, <br />Don Peterson <br />Public Works Supervisor