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Item No: 07B Meeting Date February 13, 2017 Type of Business: Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Resolution 8707, a Resolution Authorizing the Hire of Kerrie Kane to the Position of Receptionist / Recycling Coordinator and Approving Revisions to the Job Description Background: After the position of Receptionist/Recycling Coordinator became vacant last year, the City engaged the services of a temporary worker to assist while the City began the process to fill the vacancy. The temporary worker, Ms. Kerrie Kane, started working for the City on October 17, 2016, under an agreement with OfficeTeam, a division of Robert Half & Associates. Ms. Kane has shown great initiative and motivation during her time as a temporary worker and was an immense contribution to the Administration Department during the early voting process here at City Hall leading up to the 2016 General Election. Discussion: After having the opportunity to observe Ms. Kane’s skills and helpful personality, staff felt it would make sense to offer the vacant receptionist / recycling coordinator position to Ms. Kane, however her employment with OfficeTeam came with a buyout clause. Given the cost associated with advertising, preparing, interviewing, backgrounding, training and other aspects of the hiring process, staff felt a buyout payment would be an acceptable tradeoff for knowing in advance the type of person being hired, their work ethic, their interpersonal skills, and so forth. Ms. Kane expressed a desire to work for the City on a permanent, full- time basis and brings to the table years of relevant office experience and other work skills. Given Ms. Kane’s experience, staff is suggesting starting Ms. Kane at Step 4 of the pay plan (shown below), with an increase to Step 5 after one year of employment, subject to a satisfactory performance evaluation. Step 1 Step 1.5 Step 2 Step 3 Step 4 Step 5 19.11 19.71 20.31 21.50 22.70 23.89 Staff conducted background, credit and reference checks, all of which were positive. Staff negotiated with OfficeTeam to reduce the amount of the buyout, given the number of weeks Ms. Kane has been working on this temporary assignment. The ordinary buy out is 30% of the annual starting salary, but the rate was reduced to 14% in recognition of the hours already billed to the City. If approved by the City Council, Ms. Kane would become a Mounds View employee on March 1, 2017. This is a full-time, non-union, non-exempt position.