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Item No: 07F Meeting Date: February 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian Erickson, Public Works Director Item Title/Subject: Resolution 8704, Authorizing Entry into a Joint Powers Agreement with Coon Rapids Introduction: The City Council is asked to approve the attached resolution authorizing entry into a Joint Powers Agreement (JPA) with Coon Rapids. This JPA provides for routine street maintenance such as traffic marking, street sweeping, crack sealing, and seal coating. Discussion: In 2016, the cities of Fridley and Mounds View seal coated Pleasant View Drive (Stinson Road in Fridley). This particular street’s centerline is the city limit. It was during this project that staff was made aware of a Joint Powers Agreement (JPA) between ten north metro cities that provides routine street maintenance. The cities currently part of the agreement are: Anoka, Andover, Brooklyn Center, Circle Pines, Columbia Heights, Coon Rapids, East Bethel, Fridley, Ham Lake and Mahtomedi. Since that time, staff has discussed the potential for becoming part of this group with Coon Rapids. Tim Himmer, City of Coon Rapids, City Engineer stated that would be possible and that the Mounds View City Council would need to authorize this as well as having the Coon Rapids City Council approve this addition as well. The City Attorney is in the process of reviewing the JPA documents and other than some minor questions there appear to be no major issues at this point. Staff is recommending that the City of Mounds View join the JPA in order to provide an easier process for completing seal coat projects. The City of Coon Rapids administers the contract for this work to include preparing the specifications, advertising for bids, reviewing the bids and awarding the contract. Those services are performed in exchange for an administrative fee based on the actual cost to the city. Once the contractor begins work, Mounds View will inspect and approve the work and all the invoices will come to Mounds View. The JPA does allow for a 30 day ‘opt out’ of the contract after award by the City of Coon Rapids. Thus if the bids appear to be higher than estimated, Mounds View has the ability to not be part of the contract. At that time Mounds View could then advertise for this work independently or postpone it to the following (or a subsequent) year. Recommendation: Staff recommends that the City Council approve the attached resolution authorizing entry into a JPA with Coon Rapids. This approval would be contingent upon concurrence by the City Attorney. Respectfully submitted, Brian Erickson – Public Works Director/City Engineer