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Item No: 7F Meeting Date: March 13, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Public Works Supervisor Item Title/Subject: Resolution 8733 Authorizing a Budget Adjustment for the Mounds View Community Center Building Alterations Background: At the October 10, 2016 Council meeting, the City Council approved Resolution 8637 for building alterations at the Mounds View Community Center. One of the alterations at the Community Center was to expand rooms A108 and A110. The vendor realized that the space was not adequate for what was proposed and a meeting was scheduled with the newly hired Program Director and Staff to discuss options and solutions. Discussion between Staff and YMCA resulted in a new and efficient idea for A108 and A110 alterations. The Event Director suggested that classroom style tables would be more beneficial to the Community Center than a combined training room, as more renters are requesting this type of table. Another item that has not been completed are the room name signs. Staff is working with the State Vendor regarding the signs and continues to work through proofing issues, Staff continues to also work with the vendor for the main office electronic door lock. The contractor had a few start delays within their organization and with the City’s change of plans it became evident that the alterations would not be completed by the end of 2016. At the December 12, 2016 Council Meeting, Public Works Staff verbally asked the City Council for approval with this change in the plans; Council was in favor of this and instructed Staff to move forward. Staff received the costs for the tables requested and it is necessary to have the purchase approved by Council. Discussion: Public Works did meet with the Finance Director and discussed options for completing these building alterations. Staff concluded that a request of the City Council for a budget adjustment in account 480-4180-7050 would be required in the 2017 budget in order to have these projects completed. The following is a summary of the projects not completed: Training Tables $9,350.00 Room Name Signs $2,611.16 Main Office Electronic Door Lock $1,796.39 Total cost for the additional alterations $13,757.55 Recommendation: Staff recommends the City Council adopt the attached resolution in order to complete the building alterations to the Mounds View Community Center, in the amount of $13,757.55 from account 480- 4180-7050. Respectfully submitted, Don Peterson, P.E. – Public Works Supervisor Attached: Staff report dated October 1, 2016