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<br />Item No: 07C <br />Meeting Date: April 10, 2017 <br />Type of Business: Council Business <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: James Ericson, City Administrator <br />Item Title/Subject: Resolution 8742 Approving a Change of Council Meeting <br />Start Times from 7:00 pm to 6:00 pm. <br /> <br />Introduction: <br /> On January 23, 2017, the City Council adopted Ordinance 931 which amended the City <br />Code to indicate that the City Council will establish meeting times by resolution. The <br />ordinance is now effective thus a resolution can be brought forward for consideration. The <br />issue was discussed again at the March 27, 2017, City Council meeting, at which time <br />direction was provide to bring forth such a resolution. <br /> <br />Discussion: <br /> The City Council has indicated support for shifting the start of meeting times to 6 pm rather <br />than 7 pm. The intent of the proposal to move the meetings up an hour was to reduce <br />personnel costs and get everyone home an hour earlier. A concern had been expressed <br />that an earlier start time may be less convenient for residents to attend, although it isn’t <br />often that residents are in attendance. Meetings are always available on cable replay as <br />well as “on demand” via web streaming, so residents are able to stay up to date on what’s <br />happening in the City at their leisure. <br /> Another concern was expressed with how EDA start times would be handled. The <br />proposed response would be to move the EDA meetings AFTER the Council meetings <br />since the EDA meets rather infrequently anyway. Another approach which may make <br />sense, especially if there are issues of a similar nature on both the Council and EDA <br />agendas, would be to recess the Council at a specific point in the meeting, call the EDA <br />meeting to order, take action, then recess or adjourn the EDA meeting, and reconvene the <br />Council meeting. Sounds cumbersome but it can help the Council / EDA to operate more <br />efficiently since the Council wears both hats. <br /> <br />Recommendation: <br /> Resolution 8742 has been prepared and is available for City Council action to change the <br />meeting times of Council meetings from 7 pm to 6 pm, effective May 1, 2017, through the <br />end of the year. Meeting times in future years would be addressed in the same resolution <br />used to approve the City Council meeting calendar. <br /> <br />Respectfully submitted, <br /> <br /> <br /> <br />________________________ <br />James Ericson <br />City Administrator <br /> <br />