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Item No: 09C Meeting Date: June 26, 2017 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8779, Approving Reconstruction of County Road H (County State Aid Highway 9) and County State Aid Highway 10 Trail Segments 6 & 11 Cost Share Agreements with Ramsey County Introduction: As part of their Transportation Improvement Plan, Ramsey County programmed the Reconstruction of County Road H (County State Aid Highway 9) project (CR H/I-35W) for 2016. This project includes two new bridges, roundabouts, a new intersection at CR H and Mounds View Blvd (CSAH 10) and trail/sidewalk connections. The construction of this project is in preparation for anticipated development at Rice Creek Commons in the near future. In 2016, the City of Mounds View awarded County State Aid Highway 10 Trail Segments 6 & 11 (Trails) along Mounds View Blvd. The two segments run from Red Oak Drive to Groveland Road on the north side (Segment 6) and Woodale Drive to Edgewood Drive on the south side (Segment 11). As each of these projects includes portions to be funded by both Ramsey County and the City of Mounds View the attached draft agreements have been prepared to allocate these costs. Discussion: The CR H/I-35W cost share agreement covers three separate cost categories. They are Project Cost, Design Engineering Costs and Construction Engineering and Administration Costs. The Project Cost is based on costs associated with construction of sidewalk/trail, irrigation, storm water ponds and project overhead items. The Design Engineering Cost is based on 8% of Mounds View’s share of the ‘as bid’ cost for this project, that is, before any construction has begun. The Construction Engineering and Administration Costs are based on 8% of Mounds View’s share of the final contract cost, that is, after final quantities are established. It should be noted that the full costs of the above items are allocated to the cities of Mounds View and Arden Hills as well as Ramsey County. Based on ‘as bid’ cost of $16,722,222.22, Mounds View’s cost is estimated to be $150,157.67. Ramsey County is currently reviewing cost allocations and will confirm the final estimated costs prior to the Council meeting. The Trail cost share agreement also covers the three categories above. In this case, the Project Cost is based on the cost of the trail as allocated by Ramsey County’s cost share policy. The Design Engineering and Construction Engineering and Administration Costs are calculated as detailed above. Based on the ‘as bid’ cost of $564,948.28, Ramsey County’s cost is estimated to be $64,728.05. At this point, the Trail project is nearly completed and thus the final costs will be calculated and presented to Council in the near term. Based on these two agreements the total cost to Mounds View is estimated to be $85,429.62 which is Mounds View’s cost for the CR H/I-35W less Ramsey County’s cost for the Trail. The funding for this is in the 2017 budget under the Street Improvement Fund (485-4470-7050) in the amount of $285,000. As a result, should the estimated cost increase there is sufficient funding to cover any increases. The City Attorney reviewed an earlier version of this agreement that combined both of the projects,